Administrative Assistant

Job not on LinkedIn

November 23

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Muvr

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Muvr is temporarily undergoing website maintenance due to high demand and exciting updates. The company encourages users to download their mobile app from the App Store or Google Play to receive instant quotes. Muvr appears to be associated with providing quotes for a specific service through their app.

11 - 50 employees

Founded 2023

📋 Description

• Support the CEO, Chief of Staff, and Executive Assistant in daily administrative and project coordination tasks. • Maintain and track Founder’s Office priorities, ensuring updates are communicated across departments. • Coordinate meetings, prepare agendas, track action items, and ensure timely follow-through. • Route leadership tasks to appropriate teams and track progress in ClickUp. • Maintain structured documentation across Google Drive, Sheets, and internal knowledge bases. • Create, organize, and update SOPs, trackers, and dashboards for the Founder’s Office. • Prepare summaries, reports, and reference materials for leadership. • Ensure digital systems and files are consistently organized, accurate, and audit-ready. • Support project tracking across multiple teams including Operations, Product, Marketing, Creative, and Support. • Assign and follow up on cross-departmental tasks to ensure timely completion. • Proactively identify bottlenecks and escalate delays to the Chief of Staff or Executive Assistant. • Draft structured, professional communications on behalf of the Founder’s Office. • Manage inbound messages and requests, ensuring they are routed to the correct stakeholders. • Maintain consistent communication quality, clarity, and tone across all internal correspondence. • Maintain and update internal spreadsheets, trackers, and CRM records. • Prepare light analytics, summaries, and reports for leadership decision-making. • Support data cleanup and dashboard maintenance as needed. • Utilize ChatGPT and other AI tools to draft documentation, summarize meetings, and enhance workflow efficiency. • Propose and implement automation solutions to streamline recurring tasks.

🎯 Requirements

• 2–4+ years of experience in administrative, operations, or coordination roles. • Strong organizational and multitasking abilities in a fast-paced environment. • Excellent written and verbal communication skills. • Familiarity with Google Workspace, ClickUp, Slack, and CRM tools. • High attention to detail, accuracy, and task ownership. • Proactive, resourceful, and comfortable managing ambiguity. • Experience supporting senior leadership or executives preferred.

🏖️ Benefits

• Support for professional development • Wellness programs