Administrative Assistant

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September 11

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Outsourcey

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B2B • eCommerce • IT outsourcing

Outsourcey is a leading remote staffing agency specializing in connecting businesses with skilled offshore talent. They simplify the outsourcing process for companies ranging from startups to Fortune 500 firms, offering flexible staffing solutions without long-term contracts or setup fees. By leveraging a vast network of qualified professionals, Outsourcey helps clients reduce operational costs while improving efficiency and scalability, ensuring that businesses can effectively meet their project demands across various industries.

201 - 500 employees

Founded 2024

🤝 B2B

🛍️ eCommerce

📋 Description

• Manage ongoing correspondence with insurance carriers and mortgage companies, ensuring timely follow-ups, supplement coordination, and accurate document submissions • Ensure contracts and permit documentation are completed, signed, uploaded, and organized into the correct digital folders for compliance • Input daily project summaries, upload site photos, and maintain accurate records in the CRM platform for active construction and restoration projects • Utilize Buildertrend for data input, project tracking, and report generation to support internal teams and client transparency • Communicate via email and phone with clients, internal teams, and external partners to provide updates and maintain workflow alignment • Maintain detailed administrative systems for insurance documentation, contracts, and project files to ensure smooth operations across active jobs

🎯 Requirements

• Minimum 2.5-5 years of administrative support experience, preferably in construction, restoration, or insurance-related industries • Familiarity with construction and/or restoration processes, insurance claim workflows, and permitting requirements (strongly preferred) • Hands-on experience using Buildertrend or similar CRM or project management platforms • Proficiency in MS Office Suite, cloud-based storage systems, and accurate data entry • Excellent written and spoken English; ability to draft professional correspondence • Highly organized with strong attention to accuracy and ability to manage multiple tasks and maintain compliance documentation

🏖️ Benefits

• Competitive salary • Opportunity to shape the HR function of a rapidly growing BPO • Work closely with industry leaders who have successfully scaled BPOs • Career growth and development opportunities • Remote position