Executive Assistant

🕒 July 17

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 45%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Outsourcey

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2024

🤝 B2B

🛍️ eCommerce

B2B • eCommerce • IT outsourcing

Outsourcey is a leading remote staffing agency specializing in connecting businesses with skilled offshore talent. They simplify the outsourcing process for companies ranging from startups to Fortune 500 firms, offering flexible staffing solutions without long-term contracts or setup fees. By leveraging a vast network of qualified professionals, Outsourcey helps clients reduce operational costs while improving efficiency and scalability, ensuring that businesses can effectively meet their project demands across various industries.

📋 Description

• Provide high-level administrative support to leadership, including calendar management, meeting preparation, document management, correspondence, and maintaining organized business systems. • Prepare proposals, coordinate tender submissions, manage contract documentation, ensure compliance with government and private contract requirements, and support the full contract lifecycle. • Maintain compliance with industry regulations, licensing requirements, government contract standards, and company policies while ensuring accurate and up-to-date records. • Coordinate remote hiring processes, including job postings, candidate screening, interview scheduling, onboarding, employee documentation, and HR administrative support. • Manage staff scheduling, support shift coverage, coordinate emergency on-call requests, and ensure operational continuity for security personnel. • Administer and maintain business systems such as ADP, Jotform, and other operational platforms while improving workflows and maintaining company assets and records. • Assist with organizing company resources, tracking projects, preparing reports, supporting meetings, and implementing processes that improve efficiency and scalability. • Identify cost-effective recruitment channels and alternatives to expensive job boards (e.g., Indeed), recommend operational improvements, and support initiatives that help the company scale efficiently.

🎯 Requirements

• 3+ years of Executive Assistant or Operations Administration experience, preferably within the security, government contracting, defense, or related regulated industries. • Proven experience supporting government contracts, preparing proposals, managing tender processes, and ensuring compliance with contract requirements. • Experience with remote recruitment, employee onboarding, scheduling, HR administration, and executive-level organizational support. • Proficient with ADP, Jotform, Microsoft Office, Google Workspace, and other business management systems, with the ability to quickly learn new software. • Exceptional organizational, communication, and multitasking skills with strong attention to detail, problem-solving ability, discretion when handling confidential information, and the initiative to improve processes and support business growth.

🏖️ Benefits

• Competitive salary • Opportunity to shape the HR function of a rapidly growing BPO. • Work closely with a team of industry leaders who have successfully scaled BPOs in the past. • Career growth and development opportunities.