Executive Assistant – Recruiting Expertise

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2 days ago

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Catena

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HR Tech • Enterprise • Recruitment

Catena, now known as Pearl Talent, is a company that specializes in helping organizations hire top remote talent from overseas, primarily focusing on candidates from the Philippines and Latin America. They offer a rigorous vetting process to ensure they provide highly capable candidates equipped with modern software skills and fluent English proficiency. Pearl Talent provides two main hiring services: Managed Services, which handles compliance, payroll, and training, and Direct Placement for companies that manage hires internally. They focus on long-term retention and quality in their hiring processes, aiming to build high-performing remote teams for a range of industries including healthcare, real estate, and finance.

2 - 10 employees

👥 HR Tech

🏢 Enterprise

🎯 Recruiter

📋 Description

• Maintain ATS hygiene and manage candidate pipeline to support high-volume recruiting. • Ensure smooth cross-functional operations through calendar ownership and workflow optimization. • Streamline recruiting and administrative processes to reduce inefficiencies and improve team productivity. • Support founders and technical leaders with timely execution of operational and administrative tasks. • Enhance internal communication and documentation to improve transparency and alignment across teams. • Own and optimize calendars for multiple leaders across time zones. • Manage follow-ups, reminders, weekly rhythms, and executive task lists. • Coordinate virtual meetings, interviews, and internal team events. • Prepare summary briefs, documentation, and communication drafts. • Execute ad hoc administrative projects as needed. • Assist with onboarding tasks, new-hire coordination, and documentation. • Help streamline recurring processes and automate administrative workstreams. • Support founders and technical leaders with special requests or task execution. • Ensure smooth communication flows across departments and workflows.

🎯 Requirements

• 2+ years as an EA, Remote EA, Recruiting Coordinator, Operations Coordinator, or similar. • Experience supporting founders or C-level leaders at high-growth startups. • Excellent written and verbal communication, including ghostwriting simple messages. • Mastery of scheduling, logistics, prioritization, and context switching. • High ownership mindset and ability to anticipate needs without micro-management. • Strong organizational habits and comfort juggling multiple simultaneous workflows. • Experience in technical, engineering, AI, or startup environments. (Preferred) • Strong sourcing experience and comfort with outbound candidate searches. (Preferred) • Automation skills (SOP creation, AI tools, workflow systemization). (Preferred) • Experience with People Ops tasks such as onboarding or documentation. (Preferred) • Prior experience coordinating distributed teams or global schedules. (Preferred)

🏖️ Benefits

• Competitive Salary: Based on experience and portfolio quality • Remote Work: Fully remote—work from anywhere • Performance-Based Bonus: Based on creative quality and timely project delivery • Creative Growth: Long-term opportunity to lead major campaigns or projects • Generous PTO: In accordance with company policy • Health Coverage for Philippines-based talents: HMO coverage after 3 months for full-time employees • Direct Mentorship: Guidance from international industry experts • Learning & Development: Ongoing access to resources for professional growth