Human Resources Assistant – 6-Month Contract

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Riva International, Inc.

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2008

☁️ SaaS

🤖 Artificial Intelligence

🏢 Enterprise

SaaS • Artificial Intelligence • Enterprise

Riva International, Inc. is an enterprise software company offering a cloud SaaS platform that captures email, calendar, and meeting activity and turns it into structured CRM data and meeting intelligence. Their product set includes calendar sync, email capture, contact discovery, an insight side panel inside inboxes, automated scheduling/bookings, sales engagement tools (email bursts, templates, cadences), and a Meeting Intelligence AI that generates summaries, action items, and CRM-ready records. Riva emphasizes integrations with Microsoft 365, Google Workspace, Salesforce, and Dynamics, enterprise-grade security and compliance (SOC2), and targets regulated industries such as financial services, life sciences, and professional services.

📋 Description

• Reporting to the Human Resources Manager, the HR Assistant will play an important role in supporting employees and helping HR programs run smoothly. • You will be involved in full-cycle recruitment, pre-boarding and onboarding, employee communications, documentation, engagement initiatives, and general HR coordination. • This is a hands-on role for someone who enjoys variety, takes pride in creating a great experience for others, and can balance accuracy with warmth and professionalism. • You will work closely with hiring managers, employees, internal teams, and external partners to keep people processes organized, timely, and easy to navigate. • Lead full-cycle recruitment for assigned roles, including intake, job postings, candidate screening, interview coordination, candidate communication, offer support, and handoff to onboarding. • Partner with hiring managers to understand hiring needs and help create a thoughtful, timely, and positive recruitment experience. • Support pre-boarding and onboarding so new employees feel welcomed, informed, and ready for their first day. • Prepare and maintain HR documentation, employee letters, records, and system updates with accuracy and confidentiality. • Assist employees with general HR questions and help connect them with the right resources or next steps. • Support employee engagement, wellness, recognition, volunteer, and company event initiatives that help strengthen culture and connection. • Coordinate with internal teams and external vendors to keep HR programs, events, and employee initiatives running smoothly. • Contribute to continuous improvement by helping simplify processes, improve communications, and keep HR tools and trackers organized.

🎯 Requirements

• Experience in human resources, recruitment coordination, administration, people operations, or a related support role. • Strong organizational skills with the ability to manage multiple priorities, deadlines, and details at once. • A professional, approachable communication style and a genuine interest in supporting employees and candidates. • Sound judgment, discretion, and comfort handling confidential information. • A proactive mindset with the ability to follow through, ask thoughtful questions, and improve how work gets done. • Comfort using HR systems, Microsoft Office, collaboration tools, and digital trackers to stay organized. • A collaborative attitude and willingness to support a wide range of HR, culture, and employee experience initiatives.

🏖️ Benefits

• Must hold a valid work permit or be a permanent resident or citizen of Canada. • Riva is an equal opportunity employer and welcomes applicants from all backgrounds. We are committed to maintaining a respectful, inclusive, and accessible recruitment process.