Proposal Coordinator

🔥 2 minutes ago

🇨🇦 Canada – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

📄 Proposal Manager

🚫👨‍🎓 No degree required

👻 Ghost score 11%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Spark Power ⚡

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

📦 Logistics

🍽️ Food & Beverage

🏭 Manufacturing

Logistics • Food & Beverage • Manufacturing

Spark Power ⚡ is a leading provider of integrated power solutions in North America, specializing in electrical contracting, operations, and maintenance services for industrial facilities and renewable asset owners. With a team of over 1000 skilled technicians, Spark Power offers services such as preventative maintenance, emergency response, and custom control panels, ensuring high quality standards in reliability and safety. The company operates across the renewable energy sector, servicing clients in solar, wind, battery storage, and electric vehicle charging, while also maintaining a strong commitment to supporting various industries including food and beverage, logistics, and data centers.

📋 Description

• Complete prequalification submissions for new and existing customers, coordinating information from Finance, Legal, Safety, Operations, and other internal stakeholders • Monitor and triage new bid opportunities, public tender portal notifications, addenda, clarifications, amendments, and other active-pursuit communications • Distribute time-sensitive information to appropriate stakeholders and ensure requirements are actioned • Manage company profiles and accounts in tendering, prequalification, and compliance portals including Ariba, Merx, Bids&Tenders, ISNetworld, and Avetta • Track requirements, outstanding information, renewals, and submission deadlines • Administer Opportunity Governance processes according to procedures and Delegation of Authority requirements • Coordinate Go/No-Go and Proposal/Quote Review meetings, including participants, approval levels, scheduling, and documentation • Track governance decisions, approvals, action items, and outstanding requirements through completion • Maintain governance records and supporting documentation in CRM and company systems • Follow up with stakeholders and escalate outstanding requirements to keep reviews and approvals on schedule • Support Proposal Specialists, Pursuit Teams, and Subject Matter Experts with proposals, RFQs, RFPs, and customer submissions • Gather and organize proposal information, supporting documentation, and contributor inputs • Draft and update non-technical content such as project experience, team resumes, and corporate qualifications • Format proposal and prequalification documents to company standards • Review documents for completeness, accuracy, consistency, responsiveness, and compliance • Support final document production and electronic submissions through bidding portals • Maintain approved proposal content, project experience, resumes, templates, and frequently requested information in SharePoint and Microsoft Teams • Maintain document integrity and version control • Support standardization and improvement of proposal templates, tools, trackers, and processes • Maintain organized proposal and prequalification documentation for retrieval and reuse • Maintain proposal, prequalification, governance, and opportunity information in trackers, CRM, and internal systems • Support reporting and administrative activities for the Commercial Development and Proposals team • Manage multiple concurrent assignments and deadlines, communicating priorities, risks, or required support • Perform other administrative and coordination duties as required

🎯 Requirements

• 2–4 years of experience in proposal coordination, project coordination, marketing, business administration, or a similar support role, preferably within construction, engineering, utilities, or professional services • Strong organizational and time-management skills with the ability to manage multiple assignments and competing deadlines • High attention to detail and a demonstrated commitment to accuracy and quality • Strong follow-through and accountability for assigned tasks and deadlines • Sound problem-solving skills, including the ability to identify issues, determine appropriate next steps, and escalate when required • Strong written and verbal communication skills and the ability to work effectively with stakeholders across different functions and levels of the organization • Strong proficiency in Microsoft Office Suite, Microsoft Teams, SharePoint, and Adobe Acrobat, with intermediate or better Microsoft Word formatting skills • Experience with public tendering and/or customer compliance portals such as Merx, Bids and Tenders, Ariba, ISNetworld, Avetta, or similar systems is an asset • Experience supporting proposals, RFQs, RFPs, prequalification's, or other deadline-driven customer submissions is an asset • Ability to appropriately leverage AI and digital tools to support productivity while applying independent judgement, critical thinking, and quality control • Post-secondary education in Business Administration, Marketing, Communications, or a related discipline is preferred

🏖️ Benefits

• Competitive wages • Excellent benefits package with flexible options and wellness spending accounts • RRSP • Hands-on and supportive leadership team • Continuous training and skills improvement including Spark U and external training • Employee referral bonus program • Corporate discounts (hotels, travel, insurance, retail..)