Conference and Events Associate

Job not on LinkedIn

🕒 October 7

🇺🇸 United States – Remote

💵 $70k - $75k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

🎪 Events

🚫👨‍🎓 No degree required

👻 Ghost score 0%

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The Democracy Alliance

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 Non-profit

🌍 Social Impact

Non-profit • Social Impact

The Democracy Alliance is a network of foundations, individual donors, and unions that coordinates strategic philanthropy to strengthen a fair, multiracial democracy. It advances progressive civic infrastructure and public policy by convening partners, directing investments, and sharing strategy and impact reporting; its stated priorities include a fair democracy, an inclusive economy, racial justice, and environmental sustainability. The organization presents itself through community-building, investment guidance, and a public blog, and lists a Washington, DC address.

📋 Description

• Assist with calendar management, expense reports and tracking, travel support, and inventory and supplies management for the Events Director and Manager. • Track and monitor DA staff travel requirements and logistics. • Provide logistical support for DA-initiated events as a flexible on-site point of contact. • Execute urgent errands, escort vendors to setups, check room setups, and resolve real-time operational needs for senior staff. • Build and manage registration portals, including custom invitation lists and complex registration access and tiers. • Manage event websites and apps, including updating event content and logistics and providing on-site troubleshooting. • Set up feedback forms, export raw registration and attendance data, and compile basic summary reports. • Draft event invitations, registration confirmations, reminder series, know-before-you-go emails, and post-event thank-you messages. • Collaborate with staff, contractors, and vendors on event-related digital communications. • Design promotional graphics, web banners, digital flyers, and printed event collateral. • Serve as the primary administrative bridge to the Operations team for vendor onboarding and payment. • Submit vendor invoices and gather W-9s, certificates of insurance, and other vendor details. • Maintain the master vendor log, including contracts, payment schedules, contacts, and delivery/load-in deadlines. • Support digital tools and platforms for virtual, hybrid, and in-person conferences and events. • Analyze event data, identify trends, and recommend improvements to future digital event strategies.

🎯 Requirements

• 2-3 years of event experience that includes being involved in the planning process and execution of mid to large scale events; specifically conferences. • Graphic and web design experience, skills, and knowledge of best practices • Proficiency in Adobe Suite, including proficiency in Photoshop, Illustrator, and Premier and/or Canva Pro • Experience with CRMs, advocacy platforms, and/or digital fundraising platforms (such as Action Network, Salesforce, Whova) • An understanding of, or ability to learn quickly, how to best apply digital strategy to shift within the political and national landscape • Familiar with the latest trends and best practices in the events logistical and digital landscape. • Familiarity with advocacy and organizing campaign strategies and tactics and the ability to integrate digital tools into those efforts • Experience with statistical collection and analysis for regular updates and recommendations (e.g. for email and app program, tracking open and click rates, engagement) • Strong writing skills, including the capacity to translate complicated programming into accessible language • Strong customer service and attendee-focused mindset • Sound judgment and discretion when handling sensitive information and interacting with senior-level stakeholders and guests • Comfort learning and using event management, registration, CRM and collaboration platforms • Exceptional attention to detail • Comfort with working in a fast-paced and diverse environment • Ability to pivot and shift their focus and efforts based on management re-prioritization in response to external and internal changes • Ability to work productively with a remote team • Experience working collaboratively with external contracts and vendors • Ability to work collaboratively with the DA’s various teams, balancing and soliciting input from multiple internal and external stakeholders • Several years of experience running organic email campaigns, especially experience in using Salesforce and/or platforms such as Whova to communicate and engage audiences with events • Experience creating new websites and the content strategy around them, including using digital tools for promotion • Demonstrates a deep commitment to social justice, including gender, racial, and economic justice. • Awareness of and sensitivity to the power dynamics inherent in philanthropy; strives to minimize and mitigate those dynamics in their interactions and their management of events. • Able to receive and offer constructive criticism and learn from successes and failures. • Exhibits cultural competency and can communicate effectively with people representing diverse interests, styles, and backgrounds. • Ability to work in a remote working environment.

🏖️ Benefits

• Comprehensive health, dental, vision, and life insurance, with DA covering 80% of a base health plan and multiple high-quality plan options • A 7% non-elective employer contribution to a 401(k) after six months, regardless of employee contributions • Four weeks (20 days) of PTO, paid sick leave, paid holidays, and two floating holidays • Two week-long office closures annually, plus Summer Fridays • A $165 per person monthly work-from-home stipend to support remote work expenses

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