Executive Assistant, Childcare Brokerage

Job not on LinkedIn

🕒 August 21

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 30%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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The Hello Team

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2021

🏥 Healthcare

🛡️ Insurance

📦 Logistics

Healthcare • Insurance • Logistics

The Hello Team is a B2B provider of structured offshore hiring and managed workforce solutions. They recruit, hire, and operate dedicated nearshore and offshore teams across 30+ countries, offering remote staffing, BPO services, answering services, and call center build-outs with on-the-ground recruiting, U. S. -based operational oversight, training, and real-time workforce management. The company emphasizes accountability, performance monitoring, and cultural alignment for clients in healthcare, insurance, real estate, professional services and other sectors.

📋 Description

• Manage and maintain the client's calendar and schedule • Coordinate appointments and meetings • Follow up with clients and contacts • Handle incoming and outgoing phone calls professionally • Track tasks and monitor progress for timely completion • Manage emails and routine correspondence • Prepare and organize documents, reports, and administrative materials • Support daily operations and assist with administrative tasks • Perform other duties related to the position as assigned • Work closely with the owner of a childcare brokerage business as a trusted right-hand assistant

🎯 Requirements

• Proficient level of English (written and spoken) • Excellent communication and problem-solving skills • Previous operations or administrative management experience preferred • Ability to manage multiple responsibilities independently • Strong sense of ownership and accountability • Excellent organizational skills • Strong attention to detail • Proficiency with Microsoft Office (Word, Excel, Outlook) • Proficiency with standard business tools including email, spreadsheets, and document management • Ability to quickly learn new systems, software, and workflows • Ability to follow established processes accurately with minimal supervision • Ability to work U.S. Eastern Time (New York) business hours and adapt to business needs • Reliable computer running Windows 10 or newer • Two monitors • Stable high-speed internet • Interest in long-term career opportunities

🏖️ Benefits

• 100% remote work • Full-time position with 40 hours weekly • Great work environment with potential for growth • Long-term career opportunity