Client Solutions Operations Specialist

🕒 6 days ago

🌐 United States, Canada – Remote

🇺🇸 United States – Remote 🇨🇦 Canada – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

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👻 Ghost score 10%

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TubeScience

WebsiteLinkedInAll Job Openings

51 - 200 employees

💼 Consulting

🏥 Healthcare

📣 Marketing

Consulting • Healthcare • Marketing

TubeScience is a leading producer of conversion-optimized video advertisements, focusing on a pay-for-performance model. The company creates a large volume of user-centric video content designed to outperform existing in-house advertising efforts, thereby only charging clients when their videos succeed. TubeScience operates expansive production facilities, equipped with advanced technologies and a diverse team of professionals, all in-house. Working with sophisticated advertisers across various industries, the company emphasizes data-driven creative processes that integrate seamlessly with client brands. TubeScience specializes in video advertising across multiple platforms and is particularly effective for clients capable of high ad spends. Their significant impact on scaling business growth is recognized by major brands in different sectors, and they avoid products that are detrimental to consumer health or based on unsubstantiated claims.

📋 Description

• Create, format, and quality-check client-facing presentations in Google Slides and written communications using established narratives, templates, and data • Ensure deliverables are accurate, polished, consistent, and appropriate for professional client interactions • Coordinate inputs across cross-functional teams, track dependencies, surface blockers, follow up with stakeholders, and help ensure commitments are completed on time • Review presentations and documents for accuracy, consistency, logic, grammar, formatting, and brand alignment • Identify inconsistencies, gaps, and outstanding questions before materials reach clients • Organize shared files, templates, meeting notes, and operating documentation • Support Client Solutions leaders by managing operating rhythms, prioritizing evolving needs, and keeping critical workstreams moving • Coordinate meeting preparation, agendas, materials, logistics, decision tracking, action items, and follow-through

🎯 Requirements

• 5+ years of experience in executive operations, business operations, executive support, project coordination, administrative support within a strategy consulting firm, or a similar high-expectation environment • Exceptional attention to detail and quality control • Professional fluency in English, written and verbal • Ability to create and format executive-ready presentations in Google Slides and PowerPoint; portfolio or practical exercise requested • Calm, mature, responsive, tactful executive-facing presence • Hands-on mindset and strong bias toward action • Excellent organization, prioritization, and time-management skills • Ability to manage multiple fast-moving workstreams across time zones • Sound judgment, discretion, and professionalism handling confidential information and client matters • Experience in or interest in marketing is a plus • Curiosity to understand material, identify inconsistencies, and ask thoughtful questions