Administrative Assistant

July 9

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Veta Virtual

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B2B • SaaS • Productivity

Veta Virtual is a company specializing in virtual receptionist and virtual assistant services. They provide a range of services including phone answering, inbound and outbound call management, appointment scheduling, and call overflow handling. Their services are designed to convert callers into clients by delivering personalized experiences through dedicated live receptionists. Veta Virtual works across various industries, including legal, accounting, and medical, helping businesses maintain a professional image, improve customer service, and free up internal resources. The company emphasizes human interaction with 100% real human receptionists who integrate seamlessly with existing phone providers, offering a cost-effective solution compared to hiring full-time staff.

11 - 50 employees

🤝 B2B

☁️ SaaS

⚡ Productivity

📋 Description

• Managing busy calendars, scheduling meetings, and handling time zones with ease. • Drafting polished emails, memos, and updates for teams and clients. • Preparing reports, presentations, and documents - keeping information organized and ready to go. • Tracking tasks and deadlines, sending friendly reminders, and following up until things get done. • Supporting travel arrangements, event planning, or meeting logistics as needed. • Coordinating with vendors, contractors, or external partners on behalf of your team. • Keeping digital files, spreadsheets, and databases tidy and up to date. • Jumping in to solve small problems before they become big ones.

🎯 Requirements

• 2+ years in an administrative, executive assistant, or virtual assistant role. • Impeccable organization, time management, and attention to detail. • Excellent written and verbal communication - clear, professional, and friendly. • Proactive attitude - you see what needs to get done and make it happen. • Confidence with standard office software (Google Workspace, Microsoft Office) and quick to learn new tools. • Experience supporting multiple teams, managers, or projects at once is a big plus!

🏖️ Benefits

• Competitive salary of $1,000 USD - $1,200 USD based on experience and role fit. • A minimum of 10 days of PTO and applicable holidays - balance is key! • A supportive, positive work culture where your contributions matter. • Opportunities to grow your skills and build your career with trusted Veta Virtual clients.