Administrative Assistant

Job not on LinkedIn

November 19

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WOW Remote Teams

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B2B • eCommerce • Recruitment

WOW Remote Teams is a company that connects businesses with top-tier virtual professionals from Latin America, including virtual assistants, digital marketers, software developers, graphic designers, and more. Their services aim to help organizations save on salary expenses while providing quality talent that is bilingual and pre-vetted. With a focus on rapid hiring processes, clients can receive candidate matches within just three days, making WOW Remote Teams a cost-effective solution for scaling teams efficiently.

2 - 10 employees

Founded 2021

🤝 B2B

🛍️ eCommerce

🎯 Recruiter

📋 Description

• Proposal Writing & Support: Draft, refine, and format client proposals tailored to specific requirements. • Gather information from internal teams to ensure proposals meet quality standards and client needs. • Maintain an organized library of templates, reference materials, and reusable content. • Sales Coordination: Support sales operations by keeping CRM records updated with accurate lead and client information. • Assist in tracking follow-ups, timelines, and general sales activity. • Meeting Preparation & Coordination: Schedule and coordinate internal and external meetings, including calendar management and confirmations. • Prepare agendas, presentations, and briefing materials. • Document clear meeting minutes and follow up on assigned action items. • Project Management Support: Support project leads with task tracking, scheduling deliverables, and monitoring progress. • Maintain project files and ensure timely completion of administrative tasks.

🎯 Requirements

• Previous experience in administrative support or office coordination. • Strong writing, communication, and documentation skills. • Excellent organizational habits and strong time-management abilities. • Proficiency in Microsoft Office and Google Workspace. • Familiarity with CRM systems and basic design tools such as HubSpot or Canva. • General understanding of LinkedIn content scheduling, posting tools, and social media workflows. • Ability to work collaboratively, think proactively, and handle multiple priorities simultaneously.

🏖️ Benefits

• Part-time role. • 100% remote , offering flexibility and autonomy. • Opportunity to work closely with cross-functional teams and gain exposure to proposals, sales, and projects. • Professional development within a growing, globally oriented company.