Proposals Operations Associate

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Zip

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2020

💳 Fintech

☁️ SaaS

🏢 Enterprise

Fintech • SaaS • Enterprise

Zip is an innovative AI-powered procurement orchestration platform based in San Francisco, CA. It specializes in streamlining the procurement process by providing solutions such as Intake-to-Procure and Procure-to-Pay, enabling organizations to automate purchasing requests, manage vendor relationships, and achieve better visibility into spending. Zip's comprehensive platform aims to enhance efficiency and reduce costs for businesses of various sizes across multiple industries, including life sciences, financial services, and technology.

📋 Description

• Serve as the central point of contact for inbound RFx requests (RFPs, RFIs, RFQs, security questionnaires), logging, tracking, and triaging submissions in the intake system. • Apply qualification criteria to assess fit, resource requirements, and deadlines, and route opportunities to the right owners with clear context. • Coordinate contributions from sales, subject-matter experts, legal, finance, and leadership to keep proposal timelines on track. • Draft, edit, and assemble proposal content, ensuring a consistent voice, factual accuracy, and compliance with submission requirements. • Manage reviews, approvals, and version control through to final submission. • Support a team of RFx contractors on quality assurance, serving as a first point of contact for questions, blockers, and at-risk deadlines. • Contribute to the content repository following internal content management processes.

🎯 Requirements

• Experience coordinating cross-functional projects or workflows with multiple stakeholders and moving parts. • Strong written communication skills — able to produce clear, accurate, professional content under deadline pressure. • High attention to detail and comfort managing multiple active workstreams simultaneously. • Ability to work independently on defined processes while escalating blockers early and communicating proactively. • Familiarity with proposal, procurement, or sales operations processes is a plus but not required.

🏖️ Benefits

• 📈 Start-up equity • 🦷 Health, vision & dental coverage • 🍽️ Catered lunches & dinners for TO employees • 🚟 Team building events & happy hours • 🌴 Flexible PTO • 💻 Apple equipment plus home office budget