Administrative and Commercial Assistant

Job not on LinkedIn

🕒 October 22

🇧🇷 Brazil – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

✨ Assistant

👻 Ghost score 12%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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ACS Pro

WebsiteLinkedInAll Job Openings

51 - 200 employees

💼 Consulting

🏥 Healthcare

📦 Logistics

Consulting • Healthcare • Logistics

ACS Pro is a Brazilian IT solutions and consulting company that partners with ManageEngine and Zoho to provide SaaS-based IT management, security, and automation tools and services to businesses. They offer identity and access management, privileged access control, unified endpoint management, patching, IT service management (ITSM), observability, SIEM/log management, and Zoho business applications, along with implementation, customization, and support to help organizations improve security, compliance, and operational efficiency.

📋 Description

• Organize and manage the Executive Board’s calendar. • Schedule, confirm, and reschedule meetings. • Organize internal and external commitments, taking priorities and availability into account. • Prepare reminders for important meetings, appointments, and deliverables. • Support the organization of business travel, client visits, and participation in events. • Record and organize the Executive Board’s activities and requests. • Prepare task lists, set priorities and deadlines, monitor activities, and flag outstanding items. • Follow up with employees and departments responsible for deliverables. • Prepare periodic summaries of completed, pending, and high-priority activities. • Assist with organizing and tracking requests from the commercial departments. • Support the preparation and updating of spreadsheets, tracking tools, and management reports. • Consolidate commercial metrics, results, and information. • Organize documents, presentations, and supporting materials for meetings. • Update and organize information in Zoho CRM. • Track deadlines and requests involving clients, partners, and suppliers. • Support communication between the Executive Board and the various departments. • Route requests and follow up with responsible parties, activities, and projects. • Support follow-up meetings and prepare minutes documenting decisions, owners, and next steps. • Prepare agendas, documents, and materials for executive meetings. • Support the logistical organization of travel, accommodations, transportation, and corporate events.

🎯 Requirements

• Currently pursuing or holding a degree in Business Administration, Commercial Management, Executive Secretarial Studies, Management Processes, or a related field. • Previous experience in administrative, commercial, or executive support activities. • Excellent verbal and written communication skills. • Proficiency in Microsoft Office, especially Excel, Word, and PowerPoint. • Comfortable using calendar, email, and videoconferencing tools. • Ability to organize and manage multiple requests simultaneously. • Ability to track deadlines and conduct professional follow-ups. • Strong ability to prepare reports, tracking tools, and meeting records. • Comfortable working with digital tools and systems. • Availability to work under an independent contractor arrangement. • Previous experience as an Executive Assistant, Executive Secretary, or Assistant to the Executive Board. • Knowledge of Zoho CRM or similar tools. • Familiarity with task and project management tools. • Experience in technology companies or the B2B sector. • Intermediate or advanced Excel skills. • Intermediate English proficiency for reading and written communication. • Experience organizing executive calendars, meetings, and business travel.

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