Executive Virtual Assistant – Accounting, Real Estate Support

🕒 November 12, 2025

🌐 South Africa, Philippines – Remote

🇿🇦 South Africa – Remote 🇵🇭 Philippines – Remote

💵 $600 - $800 / month

⏱ Part Time

🟡 Mid-level

🟠 Senior

🧑‍🏫 Bookkeeping and Clerks

👻 Ghost score 61%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Manage emails, calendars, and scheduling for the owners, ensuring timely follow-ups and organized daily flow • Conduct online research for vendors, logistics, pricing, travel, and personal needs • Assist with personal coordination tasks, including organizing baseball tournaments, researching travel accommodations, and handling family scheduling • Prepare reports, track projects, and maintain digital filing systems for company documents • Support property management activities using Buildium or similar software • Record rent payments, update tenant information, and apply early payment discounts • Communicate with tenants via text and email regarding maintenance, updates, and payment reminders • Handle tenant screening and application tracking; assist with coordinating move-ins and move-outs • Manage buy/sell property listings, coordinate showings, and liaise with clients • Record and reconcile transactions in QuickBooks • Support monthly reconciliations for property management accounts • Coordinate trust account payments and align records with Buildium entries • Prepare simple financial summaries and track expenses or receipts • Edit and upload photos and videos for property listings and social media • Perform light photo touch-ups using Windows Photos or Adobe tools • Trim, clean, and prepare property walk-through videos using Adobe Premiere Elements or similar • Post and maintain listings on Zillow, Facebook Marketplace, and MLS if authorized • Report to the company owners • Start part-time at 20 hours per week, with potential expansion to full-time at 40 hours per week

🎯 Requirements

• 3+ years of experience in real estate, executive assistance, or property management support • Proficiency in QuickBooks and familiarity with property management systems (e.g., Buildium, AppFolio, or similar) • Experience with photo/video editing tools such as Adobe Premiere Elements, Canva, or basic Windows tools • Excellent English communication skills (written and verbal) • Strong organizational and multitasking abilities, with a high attention to detail • Comfortable handling a blend of business and personal assistant tasks • Reliable internet connection and computer • Ability to work U.S. Eastern hours • Preferred: Experience managing rental property portfolios or working with real estate agencies • Preferred: Basic understanding of U.S. real estate terms, lease agreements, and rental processes • Preferred: Familiarity with Google Workspace or Microsoft Office Suite • Preferred: Strong communication etiquette and comfort in client-facing correspondence

🏖️ Benefits

• 100% remote • $50 birthday bonus • $200 testimonial bonus • No tracker • Opportunity to grow from part-time to full-time • Long-term role designed to expand as trust and capability grow