Billing and Operations Assistant

🕒 December 12, 2025

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Atlas Assistants

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 B2B

⚡ Productivity

👥 HR Tech

B2B • Productivity • HR Tech

Atlas Assistants is a company that specializes in providing trained executive assistants to help entrepreneurs and business professionals regain control of their time and increase efficiency. Their service offers experienced and vetted executive assistants who are trained in a variety of business operations, including email management, calendar scheduling, travel management, and operational support. By implementing proven systems and SOPs, Atlas Assistants ensures that clients can delegate tasks effectively, allowing them more time to focus on business growth and personal enjoyment. The company aims to alleviate the burden of administrative tasks by finding, hiring, and training the perfect match for each client's business and life needs.

📋 Description

• Ensure accurate and timely invoicing for all clients. • Process payroll efficiently with zero discrepancies. • Manage and deliver contracts to clients, ensuring compliance and timely execution. • Reduce outstanding accounts receivable to improve cash flow. • Perform regular account reconciliations to maintain financial accuracy. • Deliver clear and actionable financial reporting and data analysis. • Enhance client satisfaction through proactive billing and contract communications. • Perform daily reconciliation checks between Airtable and Stripe: charges, refunds, and cancellations. • Validate payroll data (hours, rates, bonuses) against approved records. • Confirm EA overtime hours with clients and generate invoices in the correct billing cycle. • Draft, review, and send contracts to EAs and clients using tools like PandaDoc. • Manage contract renewals and updates as needed. • Generate and deliver accurate financial reports weekly. • Conduct account reconciliations within 5 business days of month-end. • Provide administrative and coordination support to other departments (such as TA or Customer Success).

🎯 Requirements

• At least 2 years in billing, payroll administration, contracts management, or similar roles. • Strong technical proficiency, communication, and problem-solving skills. • Ability to learn and adapt to new tools quickly is a must. • Experience with Stripe, Airtable, Google Workspace, Zoom, Notion, Slack, PandaDoc, Bill.com, Deel, and Wise/PayPal/Payoneer is a plus, but we are happy to train the right person. • Ability to work US Business Hours (Eastern Time).

🏖️ Benefits

• Flexible, remote work to fit your lifestyle. • Access to ongoing mentorship, advanced training, and support to enhance your financial and operational expertise. • Join a team that values growth, accountability, and celebrates your success.