Executive Assistant

🔥 18 minutes ago

🇳🇿 New Zealand – Remote

💵 NZ$85k - NZ$105k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 0%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Blackthorne Consulting

WebsiteLinkedInAll Job Openings

11 - 50 employees

🔒 Cybersecurity

💼 Consulting

🤖 Artificial Intelligence

Cybersecurity • Consulting • Artificial Intelligence

Blackthorne Consulting is a Bellevue-based cybersecurity consulting firm that delivers outcome-focused technical security engineering, incident response, and SOC enablement. They specialize in AI security (securely accelerating enterprise AI and enabling SOC with AI), cloud security (assessments and remediation for AWS, Azure, Google Cloud, Salesforce, Snowflake), threat management and threat detection, SIEM and security data initiatives, offensive security (nation-state emulation and advanced penetration testing), and security operations automation. The team emphasizes data-driven analysis, tailored, tool-stack-native solutions, and brings operational experience from the U. S. Department of Defense, Fortune 100 companies (e. g. , Microsoft, GE), Big 4 consulting, healthcare, and financial services.

📋 Description

• Handle sensitive business communications, data and other information with professionalism, confidentiality, and discretion, internally with employees and externally with clients and candidates • Schedule appointments and meetings and maintain calendars for executive team members • Answer phone calls, emails and take messages • Take accurate and comprehensive notes at meetings • Run errands as requested • Plan CEO and executive team travel, including flights, accommodations, and ground transportation • Coordinate events, including writing and speaking engagements • Draft correspondence such as emails and letters • Communicate and collaborate with travel vendors; ensure prompt and accurate completion of travel and expense reporting • Coordinate and manage event logistics, including hotel, food, and transportation • Use knowledge of company operations, policies, and department functions to perform assigned duties proactively and independently with minimal direction • Create and maintain weekly updates to management to align performance and priorities • Perform other project work as assigned

🎯 Requirements

• NCEA Level 2 • 2 years of experience including direct support of executive leader or leadership staff • 2 years of experience with MS PowerPoint, Excel, Outlook and Word • 2 years of experience coordinating domestic travel • 2 years of experience coordinating/managing events including multiple 3rd party vendors, transportation logistics and other event planning requirements • Handle multiple tasks simultaneously and autonomously • Work efficiently and effectively in a fast paced environment • Demonstrate executive presence, maturity and sound judgment, along with the ability to maintain a high degree of confidentiality • Strong problem solving skills including ability to proactively anticipate requirements and identify/mitigate potential issues before they occur • Detail orientated with expertise establishing/maintaining organized administrative processes and systems • Ability to effectively and comfortably communicate with internal and external customers from diverse cultural backgrounds • Enthusiastic with a positive outlook and "can-do" attitude • Willing to work extended hours as needed • Strong written/oral communications skills, including proficiency with timely consolidation and distribution of reports and meeting agendas, minutes, action items, etc. • Writing samples will be required prior to interview

🏖️ Benefits

• Competitive salary • Bonus and benefits package

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