Executive Assistant – Real Estate Operations Assistant

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Career Directions Ltd

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2003

CDL

📋 Description

• Provide high-level administrative support to the Executive in the day-to-day operations of their real estate business. • Help manage calendars, reminders, priorities, and follow-up items. • Organize emails, tasks, documents, and client-related information. • Anticipate needs and proactively identify ways to improve organization and efficiency. • Assist with both business-related and occasional personal administrative tasks as needed. • Help manage and maintain the Executive’s database of past clients, friends, referral partners, and agents. • Support ongoing follow-up with past clients and referral sources. • Assist in organizing contacts and keeping CRM records accurate and up to date. • Help identify opportunities for consistent communication with the Executive’s sphere of influence. • Assist with listing coordination and administrative tasks related to active and upcoming listings. • Help gather and organize listing information, documents, photos, and supporting materials. • Support communication with vendors, municipalities, and other parties involved in the listing process. • Research property-related information and related documentation as needed. • Assist with professional communication to clients, vendors, agents, and local offices. • Draft and send emails using clear, polished, and professional language. • Assist with social media posting and basic content support.

🎯 Requirements

• 2 – 3+ years of experience supporting a busy executive, business owner, real estate professional, or professional services leader • Bachelor's degree in Business Administration, Commerce, Communications, Project Management, Real Estate, or a related field preferred • Excellent written and spoken English • Clear, professional communication style suitable for client-facing interaction • Strong organizational skills and attention to detail • Ability to work independently in a fully remote environment • Strong problem-solving skills • Experience managing email, calendars, tasks, and recurring administrative workflows • Comfort communicating with U.S.-based clients, vendors, and business owners • Ability to handle confidential business and personal information with discretion

🏖️ Benefits

• Competitive Salary • Performance raises • Remote work flexibility • Opportunity to work with a diverse, dynamic team • Career growth potential