Executive Assistant – Real Estate Operations Assistant

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🕒 June 9

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Career Directions Ltd

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2003

👥 HR Tech

💼 Consulting

🎯 Recruiter

HR Tech • Consulting • Recruitment

Career Directions Ltd. is a proactive Human Resource Management consultancy firm specializing in Strategic Labour Force Outsourcing, Recruitment, Training, Payroll Processing, and Total Human Resource Management. Established in 2003, it serves as a one-stop shop for HR-related queries and support in and around East Africa. The company aims to champion best practices in Human Resource while addressing worker needs to achieve optimum productivity and profitability, all the while contributing to the success of its partners and improving community lives. Its core values include professionalism, respect, passion, and integrity.

📋 Description

• Provide high-level administrative support to the Executive in the day-to-day operations of their real estate business. • Help manage calendars, reminders, priorities, and follow-up items. • Organize emails, tasks, documents, and client-related information. • Anticipate needs and proactively identify ways to improve organization and efficiency. • Assist with both business-related and occasional personal administrative tasks as needed. • Help manage and maintain the Executive’s database of past clients, friends, referral partners, and agents. • Support ongoing follow-up with past clients and referral sources. • Assist in organizing contacts and keeping CRM records accurate and up to date. • Help identify opportunities for consistent communication with the Executive’s sphere of influence. • Assist with listing coordination and administrative tasks related to active and upcoming listings. • Help gather and organize listing information, documents, photos, and supporting materials. • Support communication with vendors, municipalities, and other parties involved in the listing process. • Research property-related information and related documentation as needed. • Assist with professional communication to clients, vendors, agents, and local offices. • Draft and send emails using clear, polished, and professional language. • Assist with social media posting and basic content support.

🎯 Requirements

• 2 – 3+ years of experience supporting a busy executive, business owner, real estate professional, or professional services leader • Bachelor's degree in Business Administration, Commerce, Communications, Project Management, Real Estate, or a related field preferred • Excellent written and spoken English • Clear, professional communication style suitable for client-facing interaction • Strong organizational skills and attention to detail • Ability to work independently in a fully remote environment • Strong problem-solving skills • Experience managing email, calendars, tasks, and recurring administrative workflows • Comfort communicating with U.S.-based clients, vendors, and business owners • Ability to handle confidential business and personal information with discretion

🏖️ Benefits

• Competitive Salary • Performance raises • Remote work flexibility • Opportunity to work with a diverse, dynamic team • Career growth potential