Practice Project & Administrative Support Coordinator

Job not on LinkedIn

🔥 19 hours ago

🇰🇪 Kenya – Remote

⏱ Part Time

🟢 Junior

🟡 Mid-level

✨ Project Coordinator

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Career Directions Ltd

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2003

👥 HR Tech

💼 Consulting

🎯 Recruiter

HR Tech • Consulting • Recruitment

Career Directions Ltd. is a proactive Human Resource Management consultancy firm specializing in Strategic Labour Force Outsourcing, Recruitment, Training, Payroll Processing, and Total Human Resource Management. Established in 2003, it serves as a one-stop shop for HR-related queries and support in and around East Africa. The company aims to champion best practices in Human Resource while addressing worker needs to achieve optimum productivity and profitability, all the while contributing to the success of its partners and improving community lives. Its core values include professionalism, respect, passion, and integrity.

📋 Description

• Coordinate multiple concurrent projects and workstreams across the Private Equity practice • Manage the PE Practice Leader’s calendar, including scheduling, rescheduling, availability coordination, and conflict resolution • Support day-to-day communication flow in Slack and follow up on internal action items • Prepare meeting materials, organize information, capture structured notes, and track decisions, owners, deadlines, and follow-up responsibilities • Track deliverables, deadlines, milestones, dependencies, project commitments, overdue items, and at-risk work • Maintain Monday.com boards, task statuses, ownership, due dates, progress updates, and project information • Maintain and update operational documentation, SOPs, and knowledge-management systems • Use Claude or another approved LLM to summarize transcripts, organize action items, prepare drafts, consolidate information, and support recurring workflows • Provide backup administrative support for onboarding employees, contractors, brands, or projects • Provide light HubSpot administrative support, including adding leads, updating CRM records and deal stages, and preparing activity summaries • Record working hours and support spreadsheet, administrative, time, and project reporting • Attend meetings in a silent support capacity when required; do not present, lead discussions, contact clients, conduct outreach, or own client relationships

🎯 Requirements

• Bachelor’s degree in Business Administration, Operations, Communications, Project Management, or a related field • 2+ years of experience in project coordination, administrative support, operations, or a similar fast-paced professional environment • Exceptionally strong organizational skills • Ability to manage multiple concurrent workstreams without losing accuracy or urgency • Experience using at least one project-management platform such as Monday.com, Asana, ClickUp, or equivalent • Experience tracking tasks, owners, deadlines, deliverables, and follow-up responsibilities • Excellent written and verbal English communication skills • Strong general business acumen • High degree of common sense and professional judgment • Ability to identify priorities and context without being told every detail • Self-directed and comfortable working with minimal supervision • Reliable and consistent in completing recurring responsibilities • Proactive and intuitive in anticipating needs • High emotional intelligence • Coachable and receptive to feedback • Comfortable using Slack, Google Workspace, calendar systems, and project-management tools • Practical experience using Claude or another LLM for everyday work • Technologically adaptable and able to learn software quickly • Comfortable working behind the scenes in a fast-moving professional environment • Able to handle confidential information with discretion • Available for a consistent 4-hour daily block, Monday through Friday • Preferred: Experience supporting private equity, conglomerates, holding companies, multi-brand organizations, consulting firms, professional services firms, or fractional teams • Preferred: Familiarity with EOS/Traction, including Rocks, L10 meetings, and accountability structures • Preferred: Basic HubSpot familiarity • Preferred: Familiarity with Trainual or another SOP/LMS platform • Preferred: Previous experience managing calendars for an executive, project leader, account leader, or consultant

🏖️ Benefits

• Competitive Salary • Performance raises • Remote work flexibility • Opportunity to work with a diverse, dynamic team • Career growth potential