Legal Assistant

Job not on LinkedIn

🔥 13 hours ago

🇲🇽 Mexico – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚖️ Legal Assistant

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Cobalto Talent

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

Cobalto Talent is a Mexico- and North America-focused recruitment agency that connects companies with vetted candidates through a fast, efficiency-oriented hiring process. They offer a large candidate pool, candidate evaluation, and support services, and emphasize speed (placements in as little as 24 hours), cost and time savings, and the use of specialized software and AI to enhance sourcing and selection. Cobalto Talent serves companies (B2B) across industries, providing end-to-end recruitment and onboarding support.

📋 Description

• Handle client intake professionally • Draft and send engagement letters for client signature • Create and maintain legal matters in Clio and Notion • Create and maintain client folders in OneDrive • Support engagement-letter follow-up, collections follow-up and tracking, and billing tasks • Manage shared and individual inboxes toward an “Inbox Zero” standard • Schedule new-client meetings and ensure Partners are prepared • Organize and maintain documents in OneDrive and Notion according to established policies • Coordinate with IT support on document and OneDrive issues • Create prospective-client lists using LinkedIn Navigator • Send LinkedIn connection requests from attorney accounts and remove requests older than three months • Schedule and publish LinkedIn posts 1–2 times per week • Support conference and law-firm retreat logistics, including flights, hotels, registration, agendas, and programming • Assist with routine WordPress website updates and maintenance • Handle other ad hoc administrative tasks as assigned

🎯 Requirements

• Fluent in English (C1/C2) with excellent grammar and written communication skills • 5+ years of Paralegal / Legal Assistant experience, preferably in a law firm • Alternatively, a recent law school graduate with at least 2 years of experience working within a law firm • Experience with client intake and onboarding • Experience with case/matter management • Legal document and file management experience • Experience with engagement letters and client follow-up • Attorney/Partner support and scheduling experience • Highly organized, detail-oriented, reliable, and responsive • Ability to follow established processes and manage repetitive administrative tasks accurately • Comfortable learning and using Clio, Notion, OneDrive, LinkedIn Navigator / Sales Navigator, and WordPress • Billing/collections support experience preferred • Event and travel coordination experience preferred