Operations Manager

Job not on LinkedIn

🔥 13 minutes ago

🇵🇱 Poland – Remote

💵 zł60 - zł120 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 0%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Digital Forms

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2007

💼 Consulting

🤝 B2B

🛡️ Insurance

Consulting • B2B • Insurance

Digital Forms is a consultancy and operations-focused services firm that helps businesses find and fix margin leakage, deliver targeted operational fixes, and build costed, sequenced growth or data roadmaps. Their offerings include a Profit Leak Diagnostic, fixed-scope Operations Sprints to deliver quick ROI, a Growth Readiness Roadmap, and an External CDO (Chief Data Officer) as-a-service. Verticals called out on their site include support for private equity (technology due diligence and value creation) and insurance carriers/TPAs (claims automation for P&C). The company appears to target enterprise and operator customers, focusing on automation, process improvement, and data-led value creation.

📋 Description

• Oversee day-to-day administrative processes • Create, extend, collect signatures for, and archive contracts • Issue, verify, collect, and schedule invoice payments • Coordinate bank transfers and payments • Maintain the internal Notion knowledge base for administration and finance processes • Support compliance with internal policies, invoice flow, approval rules, and procurement • Track vendors, renewals, and small procurement tasks • Communicate with the accountant and external financial partners • Support monthly financial closing by ensuring invoices, data, and receipts are complete • Help manage budgets for purchases and company expenses • Purchase company equipment, software, and other items when needed • Prepare and manage contracts for new hires and contractors • Book hotels, trains, and flights for the team • Organize internal events and company gatherings • Help find office or coworking space when needed • Document and improve internal processes • Keep procedures clearly described and up to date in the knowledge base • Assist the CEO in coordinating communication between teams, vendors, and partners • Follow up on pending issues and ensure completion on time • Support small operational and sales-related tasks when needed

🎯 Requirements

• Proven experience in administration, operations, or finance coordination • Strong organizational and multitasking skills with close attention to detail • Excellent communication in Polish and English • Confidence in working independently and prioritizing effectively • Familiarity with tools like Notion, Slack, Google Workspace, and accounting systems • Experience working in a remote or international environment (nice to have) • Understanding of B2B operations and financial processes (nice to have) • Interest in continuous process improvement and documentation (nice to have) • Polish business entity that can invoice B2B, or willingness to set one up before starting • Ability to work on your own computer

🏖️ Benefits

• Fully remote work (with preference for candidates based in or near Warsaw) • Flexible working hours • Long-term B2B cooperation with room for growth • Work directly with the CEO and leadership team, shaping how the company operates • A supportive, structured environment where precision and reliability are valued

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