Executive Assistant – Project Coordinator

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🕒 April 27

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Easy Outsource

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2020

🤝 B2B

🎯 Recruiter

☁️ SaaS

B2B • Recruitment • SaaS

Easy Outsource is a North-American based organization specializing in outsourcing solutions to help businesses access a larger pool of talent while reducing operational costs. They offer a variety of services, including virtual assistance, website design, finance and accounting, recruitment, digital marketing, and graphic design. Their focus is on providing businesses with cost-effective strategies to enhance productivity and concentration on core functions, facilitated by a local account manager to ensure quality and accountability in the outsourcing process.

📋 Description

• Provide direct administrative and operational support to the client across multiple businesses and projects • Monitor ongoing solar and battery projects in Australia, ensuring timelines, deliverables, and communications are on track • Follow up on tasks, emails, and action items to ensure nothing is missed or delayed • Track payments, invoices, and receipts, ensuring accurate documentation and timely updates • Manage calendar, meetings, and scheduling across multiple time zones (China to US East Coast) • Coordinate travel arrangements, including flights, accommodations, and itineraries • Act as a point of contact on behalf of the client when communicating with business partners and government stakeholders • Assist in prioritizing tasks and managing daily workflow to improve efficiency • Maintain organized records, files, and trackers for all ongoing projects

🎯 Requirements

• Proven experience as an Executive Assistant, Virtual Assistant, or Project Coordinator • Strong organizational and multitasking skills with high attention to detail • Ability to work independently and proactively with minimal supervision • Excellent written and verbal communication skills • Experience coordinating across multiple time zones • Confident in handling professional communication with external stakeholders, including executives and government contacts • Familiarity with project tracking tools, CRMs, and productivity platforms (e.g., Google Workspace, Trello, Asana, etc.) • Financial tracking experience (invoices, receipts, basic reporting) is highly preferred • Background in renewable energy, construction, or technical projects is a plus but not required

🏖️ Benefits

• Flexible work arrangements • Professional development