Vendor Management Contracts Associate

🔥 5 minutes ago

🇷🇸 Serbia – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

🛒 Procurement

👻 Ghost score 18%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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ERGOMED

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1997

💼 Consulting

🏥 Healthcare

📦 Logistics

Consulting • Healthcare • Logistics

ERGOMED is a global group providing specialized services to the biotechnology and pharmaceutical industries. It operates under different service lines, including Ergomed Clinical Research, PrimeVigilance, and ADAMAS Consulting, and is dedicated to providing full-service clinical research organization (CRO) capabilities. Focused on oncology, rare diseases, and complex trials, it also offers end-to-end pharmacovigilance and medical information services, as well as comprehensive GxP audits. Ergomed is committed to supporting drug development with a global presence in around 100 countries.

📋 Description

• Support the preparation, review, and administration of vendor agreements, statements of work, amendments, renewals, and termination documentation • Draft vendor contracts and contract amendments using approved templates and stakeholder-provided information • Coordinate contract approval and execution processes • Monitor contract expiry dates, renewal windows, and notice periods • Track contract obligations, key milestones, and deliverables • Maintain accurate vendor records, contracts, agreements, and supporting documentation • Ensure executed agreements and associated documents are filed according to document management and governance requirements • Support quality assurance reviews, audits, compliance reviews, and documentation retrieval • Coordinate communications among Vendor Management, Finance, Procurement, Legal, Risk, Compliance, and operational stakeholders • Escalate contract, compliance, or vendor-related issues • Provide updates on contract status, renewals, and outstanding actions • Coordinate with Finance regarding purchase orders, invoices, budget tracking, and vendor payment queries • Maintain vendor spend, contract, and renewal reporting information • Prepare reports, dashboards, and management information • Support budget planning and vendor forecasting activities • Assist with process improvement, templates, process documentation, guidance materials, and standard operating procedures • Support and back up team members with vendor management and onboarding activities

🎯 Requirements

• Bachelor's degree in Business Administration, Finance, Supply Chain, or related field • Basic knowledge in Legal area is a plus • Experience in contract administration, vendor management, procurement support, commercial operations, legal administration, or a related discipline • Understanding of contract lifecycle management principles and document control processes • Strong organisational skills with the ability to manage multiple priorities and deadlines • Excellent attention to detail and accuracy in document preparation and record management • Strong written and verbal communication skills • Proficiency with Microsoft Office applications, particularly Excel, Word, PowerPoint, and SharePoint • Experience maintaining contract records and managing documentation within databases or contract management systems • Collaborative and customer-focused • Highly organised with strong attention to detail • Proactive and willing to take ownership of assigned activities • Comfortable working in a fast-paced environment with changing priorities • Demonstrates integrity and professionalism when handling confidential information • Committed to delivering high-quality work and continuous improvement

🏖️ Benefits

• Remote work available • Collaborative team environment • Opportunities for professional growth • Work contributing to safe and effective pharmaceutical treatments for patients • Diverse and inclusive workplace • Passionate team of experts in clinical research, pharmacovigilance, and quality consulting