Executive Leadership Secretary

🔥 0 minutes ago

🇱🇰 Sri Lanka – Remote

⏰ Full Time

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 11%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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EY

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1989

🏥 Healthcare

⚖️ Legal

📣 Marketing

Healthcare • Legal • Marketing

EY is a global professional services firm, widely recognized for providing audit, tax, consulting, and advisory services. It focuses on helping its clients solve complex problems and transform their businesses using data and technology. EY is committed to building a better working world by enhancing trust in financial markets and economies globally. Its services include corporate finance advisory, transaction strategy, technology consulting, and more, catering to sectors such as health, energy, finance, government, and more. EY also emphasizes sustainability and innovation in its solutions.

📋 Description

• Oversee and ensure effective delivery of high-quality Executive Assistant support to allocated executives • Lead a team of Executive Assistants in a remote team environment • Manage meetings, events, diaries, appointments, videoconferences and associated logistics • Manage executive travel bookings, approvals, passports, visas, costs and itineraries according to EY policy • Screen, action, alert, file and delete email correspondence as directed • Coordinate client visits, events, mailing lists and marketing data • Establish and maintain relationships with clients and their respective Executive Assistants • Support CRM pipeline management, opportunity administration, reporting, and contact and activity administration • Collate, process and reconcile executive reimbursable expenses • Collate and enter weekly timesheet information • Provide general administrative support, including meeting minutes, action tracking, project information, CPE records, tool administration, data capture, transcription and ad-hoc service-line tasks • Collaborate with the onshore GDS Liaison Coordinator to ensure team members meet executive support expectations • Work in time zones suitable for client support and manage PPED requests as needed

🎯 Requirements

• Bachelor’s degree or completed equivalent professional qualification • Good command over English (written and spoken) is mandatory • Minimum 3 to 10 years of work experience • At least one year of experience working in a team environment handling virtual secretarial services is preferred • Open to work in shifts • Strong multitasking, prioritization, organizational and time management skills • Strong network coordination skills • Comfortable using IT database systems • Excellent written and oral communication skills • Strong team player comfortable working collaboratively • Very good understanding of business functions and operations • Ability to work virtually and independently • Demonstrated ability in project planning and management • Ability to be diplomatic when dealing with clients • Flexibility to work outside normal hours when required • Ability to work in a rapidly changing environment • Professional and diplomatic communication style • Quality-focused with strong attention to detail • Self-starter able to manage with minimal direction • Able to interact with senior management • Proficient in MS Office (Word, Excel and PowerPoint) • Fair knowledge of MS Outlook and Lync

🏖️ Benefits

• Continuous learning and development opportunities • Tools and flexibility to make a meaningful impact • Insights, coaching and confidence-building leadership development • Diverse and inclusive culture • Collaboration with global EY teams on exciting projects • Exposure to people, learning, skills and insights across EY’s global delivery network