Executive Assistant Associate – Operations, Project Management

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🕒 May 3

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FreedUp

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 B2B

🏢 Enterprise

⚡ Productivity

B2B • Enterprise • Productivity

FreedUp is a company that offers an Executive Assistant Operating System, providing clients with trained executive assistants who manage administrative tasks. They offer a comprehensive onboarding process that includes customized systems, tailored training, and ongoing support to ensure clients' administrative needs are met efficiently. FreedUp specializes in creating personal operating systems for individuals and businesses, utilizing top global talent and minimizing operational friction.

📋 Description

• Support the Founder & CEO in stabilizing and scaling day-to-day operations • Manage communication systems and coordinate recruiting pipelines • Implement tools and SOPs to reduce cognitive load for the CEO • Own core operational processes and manage sensitive information • Act as a gatekeeper for Executive's calendar and manage complex scheduling • Maintain a clean and accurate CRM system • Track task completion, identify inefficiencies, and propose improvements • Document and build standard operating procedures (SOPs) from day one

🎯 Requirements

• 3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role. • Exceptional written communication skills — must be a stronger writer than the executive. • Proven ability to **follow and replicate structured formats** • Strong organizational and execution skills • Comfortable acting as a “memory system” for a fast-moving CEO. • Strong organizational instincts and follow-through. • Strong understanding of **U.S. business culture and communication style** • Ability to work with systems and SOPs (Standard Operating Procedures) • Capability to anticipate needs and provide context-based assistance • Able to handle confidential and sensitive information responsibly. • Tech-comfortable and adaptable to evolving systems and tools. • Thrives in high-accountability, high-clarity environments. • **Technical Requirements:** Reliable high-speed internet and a modern home office setup.

🏖️ Benefits

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months