Project Coordinator

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🕒 December 1, 2025

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GKA

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 1992

Market Research • Healthcare

GKA is a medical fieldwork agency that specializes in healthcare market research. The company connects market research agencies and medical professionals with patients and healthcare providers to gather insights. GKA offers a range of services such as recruitment, project management, moderation, analysis, and data processing. They are experienced in qualitative and quantitative research methodologies and focus on areas like MedTech and human factors studies. GKA has over 30 years of experience and provides expert knowledge and compliant practices to deliver quality insights and solutions for their clients.

📋 Description

• Project Planning & Workflow Management: Your primary goal is to ensure that every project has a clear path to completion. • Own the Timeline: Create and maintain detailed project schedules, ensuring all milestones are realistic and visible to the team. • Task Management: Break down complex scopes of work into actionable tasks for developers and designers using project management tools. • Blocker Removal: Proactively identify potential bottlenecks or resource conflicts before they become problems and work with leadership to resolve them. • Client & Team Communication: Manage Client Communications and serve as the primary point of contact for clients regarding project status. • Traffic Control: Assign daily and weekly tasks to our remote team of developers and designers based on capacity and skillset. • Internal Huddles: Lead daily stand-ups or syncs to track progress, ensuring the team stays aligned and unblocks issues immediately. • Operational Support: Help maintain the discipline required to keep our operations flawless. • Process Improvement: Help document and refine our Standard Operating Procedures (SOPs) for project delivery. • Reporting: Provide weekly updates on project health, budget usage, and resource utilization to the leadership team. • Quality Gatekeeper: Review deliverables against the project scope to ensure everything is complete and meets our standards before it reaches the client.

🎯 Requirements

• Experience: 1-3 years in a Project Coordination or Traffic Manager role, preferably in a digital or marketing agency. • Tech Stack: Familiarity with project management software (like ClickUp) is non-negotiable. • Experience with HubSpot or other CRM tools is a massive plus. • Skills: Exceptional organizational skills, strong written English communication, and the ability to manage multiple timelines without flinching.

🏖️ Benefits

• Health Insurance • World-Class Certifications: We invest in your growth. You will have paid access to top-tier training and certifications to sharpen your skills and increase your market value. • Remote-First Culture: Work from anywhere. • Growth Opportunity: We are a fast-growing agency. As you master this role, there are clear pathways to Project Management or Operations leadership. • PTO and paid sick leave