Operations and Expense Coordinator

Job not on LinkedIn

🔥 0 minutes ago

🇲🇽 Mexico – Remote

💵 $800 - $1k / month

⏳ Contract/Temporary

🟢 Junior

🟡 Mid-level

⚙️ Operations

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Global University Systems

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 2003

📚 Education

👥 B2C

Education • B2C

Global University Systems is a global network of higher education institutions that delivers accessible, digital-first and industry-relevant learning across a wide range of disciplines. The group operates and partners with universities and educational platforms to offer thousands of courses, a large student and alumni base, and a strong research focus that keeps curricula current; it emphasizes sustainability and social impact through ESG initiatives and global partnerships. Global University Systems supports student recruitment and professional outcomes through academic and recruitment partnerships while maintaining a presence across campuses and online.

📋 Description

• Coordinate employee reimbursements and payment transactions for travel, marketing materials, events, vendors, and other approved business expenses from submission through completion • Review requests, receipts, invoices, approvals, coding, and supporting documentation for completeness, accuracy, policy compliance, and timely processing • Coordinate travel arrangements, registrations, accommodation, transportation, and related payments for recruitment activities, meetings, and events • Track outstanding reimbursements, invoices, purchase requests, and transactions and follow up with stakeholders to meet deadlines • Reconcile expense and purchasing records, investigate discrepancies, and maintain accurate logs and documentation for reporting and audit purposes • Provide guidance on reimbursement, travel, purchasing, and payment procedures while handling financial and personal information discreetly • Maintain Excel trackers and reports for expenses, transactions, activities, deadlines, campaign plans, and other operational requirements • Prepare and distribute recurring and ad hoc reports, status updates, summaries, and supporting data • Respond to team queries about campaign planners, reports, payments, processes, deadlines, and request status • Review information for missing or inconsistent data and follow up to produce complete and reliable outputs • Schedule meetings, coordinate calendars, prepare agendas and materials, and communicate logistical details and follow-up actions • Draft and distribute team communications, reminders, announcements, operational updates, and requests for information

🎯 Requirements

• Bachelor’s degree in business administration, Accounting, Finance, or a related discipline • Minimum of two years’ experience in operations coordination, administrative support, employee reimbursements, accounts payable or purchasing support, travel and event coordination, or financial transaction processing • Experience supporting financial transactions, approvals, reconciliations, documentation, and cross-functional operational processes • Experience working in a deadline-driven environment with multiple stakeholders and competing priorities • Advanced proficiency in Microsoft Excel, including formulas, lookups, filters, sorting, pivot tables, data validation, reconciliation, and preparation of accurate trackers and reports • Proficiency with Outlook, Word, PowerPoint, Teams, and shared document platforms • Familiarity with SF, Power BI, and expense, purchasing, or finance systems is an asset • Knowledge of reimbursement, invoice, purchasing, travel, expense-claim, payment, and reconciliation processes • Strong numerical accuracy and ability to organise, validate, analyse, and present operational and financial information • Excellent written and verbal communication, stakeholder service, follow-up, problem-solving, and prioritisation skills • Ability to interpret procedures, apply sound judgement, work independently with minimal supervision, and escalate exceptions appropriately • Exceptional attention to detail, organisation, discretion, accountability, and ownership of work involving money and confidential information • Ability to manage approvals, competing deadlines, and persistent follow-up while keeping managers informed • Ability to prioritise assignments, anticipate next steps, resolve routine issues independently, and escalate risks or delays • Ability to build effective relationships with internal and external stakeholders and protect confidential information