HOA Finance Assistant

Job not on LinkedIn

🔥 3 hours ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟢 Junior

💸 Financial Planning and Analysis (FP&A)

🚫👨‍🎓 No degree required

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Green Ocean Property Management

WebsiteLinkedInAll Job Openings

11 - 50 employees

🏠 Real Estate

🤝 B2B

🏢 Enterprise

Real Estate • B2B • Enterprise

Green Ocean Property Management is a full-service property management company based in Greater Boston. With over 40 years of experience, they offer proactive property management solutions that aim to prevent problems before they arise. Their services include tenant screening, lease management, property maintenance, and financial reporting, emphasizing clear communication and personal service to each client. They also provide specialized services such as investment property and condo association management, ensuring expert handling of all property needs. The company is known for building strong relationships with reliable vendors to ensure quality maintenance work and offers 24/7 service to address any property management challenges promptly.

📋 Description

• Reconcile and manage internal accounts • Assist the Assistant Finance Manager with daily accounting tasks • Update internal system information with new data • Communicate important and necessary information to the team • Manage and execute daily transactions • Assist with annual filings • File monthly reconciliations • Maintain electronic files and folders • Manage financial operations for assigned properties on behalf of the landlord • Maintain accurate ledgers for rent, fees, expenses, and reserves per property • Reconcile property accounts and ensure completeness and accuracy • Monitor tenant accounts and process rent collections • Apply payments accurately and handle late payments or delinquencies • Serve as the first point of contact for tenant financial inquiries • Review and approve property-related invoices for Assistant Finance Manager review • Track recurring and one-time property expenses • Ensure timely vendor payments and compliance with budgets • Prepare property-specific income, expense, cash flow, and budget-versus-actual statements • Submit reports to the Assistant Finance Manager for consolidation and landlord presentation • Escalate unusual financial activity, cash shortages, funding concerns, compliance concerns, and complex financial issues • Monitor rental cash flow and coordinate landlord distributions with Finance Manager approval • Ensure financial activities comply with company policy, lease agreements, and regulatory requirements • Maintain organized records for audits, inspections, and landlord review • Collaborate with property managers, maintenance, and other departments • Support the Finance Manager in timely financial decision-making across teams

🎯 Requirements

• 1–2 years of General Accounting experience • Experience with Microsoft Excel, including the ability to understand and manipulate basic spreadsheets • Proficient accounting and computer skills • Ability to quickly learn new programs • Effective verbal and written communication skills • Ability to exercise absolute discretion and confidentiality regarding sensitive information • Ability to take initiative to identify, prioritize, and implement all elements required for the team to fulfill responsibilities • Ability to work well under pressure and manage multiple concurrent demands while prioritizing responsibilities • Real Estate experience a plus • QuickBooks experience a plus

🏖️ Benefits

• Remote work arrangement • Full-time employment