Executive Assistant

Job not on LinkedIn

🔥 2 hours ago

🇰🇪 Kenya – Remote

💵 KSh45k / month

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 13%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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HeyDelegate

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2020

💼 Consulting

🤝 B2B

🎯 Recruiter

Consulting • B2B • Recruitment

HeyDelegate is a Kenya-based virtual staffing company that connects businesses with part-time and full-time remote team members, including virtual executive assistants, bookkeepers, social media managers, CRM/data entry specialists, IT helpdesk staff, e-commerce operations support, and customer service agents. They provide managed talent with performance management, training, onboarding, and quality assurance, enabling fast hires (as little as five days) on a transparent monthly subscription model. HeyDelegate emphasizes impact by creating employment opportunities in Kenya while delivering scalable administrative and operational support for businesses.

📋 Description

• Manage a busy and frequently changing executive calendar, including scheduling meetings, resolving conflicts and protecting the executive’s time • Coordinate internal and external meetings across multiple stakeholders and time zones • Manage the executive’s inbox, prioritize messages, draft responses and ensure important items are followed up on promptly • Prepare the executive for meetings by organizing agendas, background information and required documents • Track commitments, decisions and action items • Provide professional and timely customer support, responding to inquiries and escalating sensitive matters where necessary • Support community management by responding to members, sharing updates, monitoring engagement and addressing questions • Act as a professional point of contact between the executive, customers, community members and other stakeholders • Maintain confidential information with the highest level of discretion • Support additional administrative and operational projects as required

🎯 Requirements

• Previous experience working directly with a founder, CEO or senior executive is required • Demonstrated experience managing a busy executive calendar with multiple priorities and frequent changes • Strong inbox management and written communication skills • Excellent organizational skills and attention to detail • Strong judgment and the ability to identify what requires the executive’s attention • Ability to anticipate needs, take initiative and follow through without close supervision • Professional and confident communication with customers and senior stakeholders • Experience supporting customers or managing an online or professional community • Ability to handle confidential and sensitive information appropriately • Comfortable working in a fast-paced environment where priorities may change quickly • Proficiency with common calendar, email, communication and project-management tools • Previous experience supporting executives based in the United States • Experience coordinating across multiple time zones • Experience working remotely with an international team

🏖️ Benefits

• Opportunity to transition from part-time to full-time after establishing a good mutual fit • Part-time schedule of four hours per day, Monday to Friday • Remote position • Working hours between 8:00 a.m. and 5:00 p.m. PST