Legal Assistant, Medical Records & Billing

🔥 4 minutes ago

🌐 Nicaragua, Honduras, +4 more countries – Remote

🇳🇮 Nicaragua – Remote 🇭🇳 Honduras – Remote 🇸🇻 El Salvador – Remote 🇨🇴 Colombia – Remote 🇪🇨 Ecuador – Remote 🇲🇽 Mexico – Remote

💵 $1.2k - $1.4k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚖️ Legal Assistant

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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HireHawk

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

HireHawk is a recruitment service that specializes in building fully vetted global teams for companies, significantly reducing hiring costs by up to 80%. They provide a comprehensive solution encompassing planning, sourcing, vetting, hiring, payroll management, and compliance, all designed to streamline the hiring process. HireHawk also focuses on optimizing the candidate experience with extensive screening, rapid sourcing, and competitive compensation packages, ensuring that every hire meets the specific needs of their clients.

📋 Description

• Own the medical records and billing retrieval process from initial request through follow-up, receipt, verification, upload, and team notification. • Obtain complete records and bills from hospitals, physicians, clinics, imaging centers, EMS, specialists, chiropractors, and other treating providers. • Prepare accurate HIPAA authorizations and provider-specific request forms. • Conduct weekly or more frequent follow-ups with providers and billing departments, tracking turnaround times and flagging unresolved delays. • Maintain a tracking system for pending requests, follow-up dates, deadlines, and missing documents across active matters. • Verify records and bills, dates of service, and patient information; identify and address missing treatment, missing providers, duplicate records, and other discrepancies. • Organize, label, and upload records and bills into Filevine, update case statuses, and notify the team when documents arrive or gaps require attention. • Support attorneys and case managers with insurance claim filing, provider reduction requests, client updates, and other pre-litigation case needs.

🎯 Requirements

• Personal injury experience with a U.S. law firm, including hands-on responsibility for retrieving both medical records and medical bills. • Experience preparing HIPAA authorizations, completing provider-specific forms, and submitting requests to hospitals and other medical providers. • Experience managing a high-volume workload of 80–100+ active matters with dependable systems for tracking requests, follow-ups, deadlines, and missing documents. • Persistent, professional provider communication and follow-up, with clear spoken and written English. • Strong attention to detail when reviewing records, bills, dates of service, and patient information, with the initiative to resolve gaps and keep the team informed without repeated reminders. • Experience using Filevine preferred. • Familiarity with ChartSwap, Sharecare, Clearpath, MRO, or CIOX preferred. • Exposure to Medicare, Medicaid, or subrogation preferred. • Texas personal injury experience preferred.