Executive Assistant – Claude AI

🕒 May 8

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Hire Overseas

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

🤝 B2B

🎯 Recruiter

☁️ SaaS

B2B • Recruitment • SaaS

Hire Overseas is a recruitment agency that specializes in connecting businesses with top-tier overseas talent. By focusing on a range of roles from technical and design fields to marketing and administrative support, Hire Overseas aims to streamline operations and boost productivity for its clients while offering significant cost savings. The company prioritizes quality by accepting less than 1% of global hires, ensuring that only exceptional candidates are placed in various remote positions.

📋 Description

• Manage calendars, communications, and priorities on behalf of leadership across business functions • Own projects end to end from brief through delivery without needing step-by-step direction • Coordinate across teams, vendors, and external partners with clear, professional communication • Anticipate what needs to happen next and act on it before being asked • Use Claude AI as a primary tool for research, drafting, summarizing, problem-solving, and decision support • Leverage Claude Code to build lightweight tools, automations, and workflows that reduce manual overhead • Use Claude Cowork and the broader Claude ecosystem to collaborate, document, and execute faster • Continuously find new ways to apply AI tools to improve the speed and quality of your own output • Take ownership of active projects and track them through to completion • Build and maintain systems for task management, documentation, and knowledge organization • Flag risks and blockers early with a proposed solution, not just a flag • Keep leadership informed without being asked and surface what matters without noise • Conduct deep research on business topics, competitors, tools, and opportunities • Synthesize findings into clear, actionable summaries that leadership can act on • Support strategic planning, meeting prep, and decision-making with well-organized context • Take on whatever needs to get done, from vendor coordination to content drafts to internal process improvements • Operate across functions without needing a defined lane • Bring energy, ownership, and follow-through to every task regardless of size

🎯 Requirements

• Hands-on experience using Claude AI including Claude Code and Claude Cowork as daily work tools • Hustler mindset: you move fast, figure things out, and do not wait for perfect conditions to act • Proven ability to manage complex, cross-functional work independently with minimal oversight • Strong written English communication skills across both professional and operational contexts • High attention to detail and a track record of following through without being reminded • Comfortable with ambiguity and able to prioritize effectively when everything feels urgent • Prior experience in an EA, chief of staff, operations, or high-ownership generalist role • Experience building lightweight automations or internal tools using AI coding tools (Nice to Have) • Background in a fast-moving startup or founder-led business (Nice to Have) • Familiarity with project management tools such as Notion, Linear, or similar (Nice to Have)

🏖️ Benefits

• Paid Time Off in accordance with company policy • Observance of Holidays per company guidelines • 100% remote setup so you can work wherever you're most productive • Direct access to leadership with real ownership over cross-functional responsibilities • Work at the cutting edge of AI-assisted operations in a fast-moving environment