Project and Accounting Coordinator

🔥 55 minutes ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🧾 Accounting Manager

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Hire Overseas

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Hire Overseas is a recruitment agency that specializes in connecting businesses with top-tier overseas talent. By focusing on a range of roles from technical and design fields to marketing and administrative support, Hire Overseas aims to streamline operations and boost productivity for its clients while offering significant cost savings. The company prioritizes quality by accepting less than 1% of global hires, ensuring that only exceptional candidates are placed in various remote positions.

📋 Description

• Provide administrative and coordination support to project managers and company leadership across active construction projects • Assist with new project setup and maintain accurate project information in company systems • Maintain organized electronic project files and supporting documentation • Create and maintain project, work order, and job tracking logs • Assist with purchase order creation and tracking • Coordinate with vendors and field personnel regarding project needs and outstanding items • Track project invoices, purchase orders, material purchases, and job documentation • Assist with permit and inspection coordination • Maintain vendor and customer information • Follow up on outstanding administrative items • Enter vendor invoices and routine accounting transactions • Assist with accounts payable and accounts receivable processing • Prepare and enter customer billing and apply customer payments • Maintain receivable records and review invoices for job and cost-code allocation • Enter and maintain job-cost information and assist with cost transfers and corrections • Reconcile vendor statements and research discrepancies • Track outstanding customer invoices and assist with collection follow-up • Maintain supporting documentation for accounting transactions • Assist with credit card and expense coding and reconciliation • Assist with job-cost, billing, AP/AR, and internal financial reports • Maintain project cost information and monitor job costs • Track purchase orders, committed costs, vendor invoices, and project expenditures • Compare actual costs against project budgets • Identify missing invoices, incorrect job coding, duplicate charges, and discrepancies • Assist with project closeout and final accounting reconciliation • Collaborate with project managers, field operations, vendors, accounting, and company leadership

🎯 Requirements

• Prior administrative, project coordination, or accounting experience in the construction industry • Experience with accounts payable, accounts receivable, billing, purchase orders, job costing, and accounting transaction entry • Strong Microsoft Excel, Outlook, and Microsoft 365 skills • Strong organizational skills and attention to detail with a high level of accuracy • Ability to manage multiple projects and priorities simultaneously • Comfortable communicating with vendors, customers, field personnel, project managers, and company leadership • Self-directed ability to follow up independently and complete tasks • Experience with construction or project management software is a strong plus • Foundation accounting software experience preferred • Updated resume required • Short 1–2 minute Loom video required to advance to the next hiring stage

🏖️ Benefits

• Paid Time Off in accordance with company policy • Holidays observed per company guidelines • 100% remote setup • USD payment, paid bi-monthly on the 15th and 30th • Availability during US business hours • High-ownership coordination role with direct impact on project accuracy and financial reporting quality