Client & Operations Coordinator

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🔥 4 hours ago

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Hunt St

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met.

📋 Description

• Provide day-to-day administrative and operational support to the team and clients. • Coordinate client requests, follow-ups, internal tasks, and deadlines. • Prepare and maintain documents, reports, templates, correspondence, and business records. • Support the Director and Practice Coordinator with general operational requirements. • Identify and escalate issues, delays, or tasks outside the role's scope. • Assist with improving administrative processes and maintaining organised workflows. • Assist with planning and coordinating internal and client-facing events. • Prepare event workbooks, run sheets, checklists, timelines, and task allocations. • Manage attendee lists, registrations, bookings, vendor documentation, and event communications. • Support venue coordination, scheduling, materials, and other event logistics. • Complete post-event follow-ups and maintain accurate event records. • Assist with event promotion across social media, email, CRM, and other approved platforms. • Schedule and publish promotional content in line with the marketing calendar. • Create basic promotional materials using tools such as Canva. • Maintain event landing pages and registration systems as required. • Track event registrations and provide updates or reports to management. • Support general marketing and email communication activities while maintaining brand consistency. • Maintain accurate and up-to-date client records in the CRM and other business systems. • Enter, organise, upload, and maintain digital records and documentation. • Ensure data integrity and information is accessible and stored correctly. • Assist with system updates, new tools, and process improvements as required. • Assist with preparing and formatting HR documents, contracts, onboarding packs, policies, and related materials. • Maintain secure and accurate employee and contractor records. • Support onboarding and offboarding administration. • Assist with compliance tracking, internal reporting, and documentation requirements. • Ensure records are handled in line with privacy and internal compliance procedures.

🎯 Requirements

• 2+ years of experience in administration, operations coordination, client services, or a similar role. • Experience supporting clients, coordinating tasks, and managing multiple priorities. • Strong organizational skills with excellent attention to detail. • Must be able to use initiative and able to prioritise tasks. • Good written and verbal English communication skills. • Proficient in Microsoft Office and Clickup (or other platforms for similarity). • Experience using CRM systems and other digital business platforms. • Familiarity with Canva, social media, email marketing, or content scheduling tools is an advantage. • Ability to create and maintain accurate records, documents, and reports. • Previous experience supporting an Australian business or working with Australian clients is an advantage.