Operations Assistant

🕒 June 29

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Hunt St

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met.

📋 Description

• Join product planning meetings to confirm target hotels, dates, room quantities and other supplier needs for each event (15-25 per year) • Contact existing and new suppliers to request, obtain and negotiate the rates and terms we use within our packages/tours (products) • Record rates, taxes, commissions, room categories and occupancies, bedding configurations, meal inclusions, pre/post-event rates, rollaway charges and other key terms on a per-event spreadsheet • Chase non-responsive suppliers and follow up until every required detail is supplied • Report findings back to the GM and Product team and help decide which properties to contract, where to negotiate, and which to decline • Obtain, check and triple-check contracts and rates against what was agreed • Maintain a mastery of release-back dates, cancellation policies, and payment schedules, and ensure no release deadline is ever missed • Flag excess or unsold rooms ahead of release-back deadlines so they are released on time and we avoid attrition penalties • Prepare and send rooming lists to suppliers, and keep suppliers updated through the sales period and before sales close / clients travel • Verify supplier invoices against rooming lists and confirmed bookings, then pass them to Accounts for payment • Assist with package pricing, allotments and supplier payment reconciliation • Based in the Philippines, working hours aligned to Australian Eastern Time (within a few hours either side) • In contact with our Australian team daily by email, plus a weekly video call for major event discussions • Occasional phone calls with suppliers — confident spoken English is essential

🎯 Requirements

• Fluent in written and spoken English, confident in communicating with international suppliers by email and phone • Highly organised, with exceptional attention to detail and accuracy • Strong numerical and data-entry skills; proficient in Microsoft Office, particularly Excel and email • Able to manage many suppliers, deadlines and competing priorities independently on a per-event basis, where crossover is frequent • Performs reliably under tight deadlines • Understands, or can quickly learn, travel-industry terms such as room occupancies, allotments, attrition, and release-back / cut-off dates