Chief of Staff – Operations Manager

🔥 1 minute ago

🇿🇦 South Africa – Remote

💵 $2.5k / month

⏰ Full Time

🔴 Lead

👩🏽‍✈️ Chief of Staff

👻 Ghost score 11%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Just posted.
• Jobs at this company usually fill in 21 days.
• 61 open roles for a team of 76.

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InsideOut

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2015

🎯 Recruiter

🤝 B2B

Recruitment • B2B

InsideOut is a recruiting and placement service that sources, screens, and delivers pre-vetted virtual assistants (VAs) and specialists for small businesses and solopreneurs. They provide a done-for-you hiring process—booking a strategy call, sourcing candidates from strategic regions (Philippines, Latin America, South Africa, Egypt), delivering a curated shortlist within 5–7 business days, and supporting offer negotiations and onboarding. InsideOut emphasizes cost-effective global talent (hourly ranges listed by region), a six-month replacement guarantee, pay-only-when-you-hire pricing (no subscriptions), and ongoing post-hire support. Roles covered include general and executive assistants, sales, operations/HR, marketing and creative, and accounting/bookkeeping, targeting U. S. businesses that want to scale by outsourcing administrative and specialist tasks.

📋 Description

• Serve as the operational backbone connecting two part-time medical practices • Coordinate workflows, communication, and accountability across the ophthalmology and aesthetics practices • Build and maintain standard operating procedures and playbooks for all staff roles • Lead daily and weekly team meetings • Track task follow-through and flag personnel or performance issues to the owner • Coordinate with website, Google Business, and social media/Meta vendors • Schedule content and ensure response-time standards are met • Manage appointments, meetings, and vendor touchpoints across both practices • Conduct first-pass candidate screening and coordinate interview logistics • Provide initial phone and eligibility coverage until additional administrative support is hired • Act as the primary coordination point between the practices and the owner

🎯 Requirements

• C1 English level required • Selected candidate must speak strictly in English during their whole shift • Resume and audio recording must be submitted in English • Minimum of 3 to 5 years of experience supporting senior leaders or teams in an operations, chief of staff, or senior executive assistant capacity • Demonstrated ability to build and own standard operating procedures and manage accountability across a team without close daily supervision • Experience coordinating with external vendors, including marketing, website, or social media partners, strongly preferred • Familiarity with healthcare industry practices and HIPAA awareness strongly preferred • Strong written and verbal English communication skills • Comfort working with AI-based productivity and automation tools • Ability to work full-time and manage a varied workload spanning operations, vendor coordination, meeting facilitation, and recruiting support • Must provide a publicly accessible 30–90 second English audio or video recording • Must upload a screenshot of an internet speed test result

🏖️ Benefits

• Remote work • Full-time employment • AI-trained assistants equipped to build dashboards, automate workflows, and support operational efficiency

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