Executive Assistant – Strategic Operations Partner

Job not on LinkedIn

🔥 23 minutes ago

💃 Latin America – Remote

💵 $10 - $12 / hour

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

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InsideOut

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2015

🎯 Recruiter

🤝 B2B

Recruitment • B2B

InsideOut is a recruiting and placement service that sources, screens, and delivers pre-vetted virtual assistants (VAs) and specialists for small businesses and solopreneurs. They provide a done-for-you hiring process—booking a strategy call, sourcing candidates from strategic regions (Philippines, Latin America, South Africa, Egypt), delivering a curated shortlist within 5–7 business days, and supporting offer negotiations and onboarding. InsideOut emphasizes cost-effective global talent (hourly ranges listed by region), a six-month replacement guarantee, pay-only-when-you-hire pricing (no subscriptions), and ongoing post-hire support. Roles covered include general and executive assistants, sales, operations/HR, marketing and creative, and accounting/bookkeeping, targeting U. S. businesses that want to scale by outsourcing administrative and specialist tasks.

📋 Description

• Serve as a client-facing point of contact for updates, scheduling, follow-ups, and operational support • Maintain accurate CRM data and client records • Manage client calendar bookings, reschedules, and confirmations • Handle invoicing and payment follow-up • Provide light calendar and email support to the CEO • Build, test, and maintain Claude Cowork automation • Follow and maintain SOPs, trackers, and internal documentation • Support operational project management across team initiatives and quarterly priorities • Translate goals into plans, milestones, deadlines, and follow-through • Create, schedule, and publish social media content, newsletters, and blogs • Format resources according to brand standards • Create and format client-facing materials, workbooks, training slide decks, and proposals using Canva, Gamma, and Qwilr • Edit and repurpose videos into short-form content for sales assets and social media • Draft, refine, and update copy aligned with the established brand voice • Own quarterly strategic Rocks focused on improving systems and operations

🎯 Requirements

• C1 English level required; strict English use during the whole shift • 3+ years of experience in an executive assistant role, ideally within a small, growing, or founder-led business • Experience in executive communication, customer service, or executive assistant roles • Hands-on experience with ClickUp, GoHighLevel, and Zapier, or equivalent CRM, project management, and automation platforms • Confident using Claude / Claude Cowork, or ability to quickly learn AI-assisted workflows • Strong written communication skills • Ability to prioritize competing demands, exercise sound judgment, and escalate appropriately • Proactive, reliable, resourceful, and ownership-oriented • Comfortable in a remote-first, async environment • Highly detail-oriented with strong self-QA standards • Submit resume and an English audio recording • Provide a publicly accessible 30–90 second audio or video recording in English • Upload a screenshot of an internet speed test • Candidates must be based in LATAM

🏖️ Benefits

• Remote work • Part-time schedule • Monday to Friday, 10:00 AM to 2:00 PM (CST) • Opportunity for higher pay for the right candidate

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