Bilingual Executive Support Specialist

🔥 2 minutes ago

🌐 Honduras, El Salvador, +5 more countries – Remote

🇭🇳 Honduras – Remote 🇸🇻 El Salvador – Remote 🇨🇴 Colombia – Remote 🇨🇱 Chile – Remote 🇦🇷 Argentina – Remote 🇵🇪 Peru – Remote 🇲🇽 Mexico – Remote

💵 $1.1k - $1.1k / month

⏰ Full Time

🟢 Junior

💝 Customer Support

🚫👨‍🎓 No degree required

👻 Ghost score 19%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Job Duck

WebsiteLinkedInAll Job Openings

201 - 500 employees

💼 Consulting

📣 Marketing

⚖️ Legal

Consulting • Marketing • Legal

Job Duck is a company specializing in connecting individuals with remote job opportunities for United States-based businesses. The company offers a variety of positions including legal assistants, marketing assistants, executive assistants, and case managers. Job Duck emphasizes helping people build careers by working from home, ensuring a good work-life balance while providing support and resources for career development. The focus is on remote, full-time positions that are well-compensated and offer a range of professional opportunities.

📋 Description

• Coordinate meetings with team members, clients, and other relevant parties • Track tasks, priorities, and follow-up items in BloomGrowth • Communicate with clients and team members in English and Spanish through phone calls and emails • Assist with scheduling and tracking personal appointments and commitments as requested • Handle confidential and sensitive information with professionalism and discretion • Send reminders and follow up on meetings, commitments, and important deadlines • Identify opportunities, propose relevant events, and coordinate participation when appropriate • Maintain organized task lists, calendars, and follow-up systems • Provide administrative assistance for special projects and initiatives • Coordinate schedules and deadlines related to academic projects and other commitments • Help prepare teaching materials, presentations, and PowerPoint slides • Send appointment confirmations, reminders, and follow-up communications • Organize and prioritize daily tasks to help ensure responsibilities are completed on time • Manage executive calendars, schedule appointments, and coordinate meetings • Recommend practical ways to improve organization, coordination, and efficiency • Identify upcoming priorities, scheduling conflicts, and outstanding tasks • Assist the Managing Attorney with academic and teaching-related administrative responsibilities • Direct messages, requests, and pending items to the appropriate individuals and help ensure they are addressed promptly • Serve as a point of contact for internal coordination and external communications

🎯 Requirements

• Minimum of 1 year of experience as an Executive Assistant, Administrative Assistant, or in a similar support role • Excellent written and verbal communication skills in English and Spanish • Excellent organizational and time management skills • Experience managing multiple calendars and complex schedules • Strong attention to detail and commitment to accuracy • Ability to manage multiple priorities, deadlines, and competing requests • Ability to anticipate needs and follow through on commitments • Ability to work independently and collaborate effectively with a remote team • Professional discretion when handling confidential information • Experience supporting senior leadership preferred • Familiarity with immigration law or previous experience working in a law firm preferred • Experience with task management platforms, project coordination, and presentation preparation preferred • BloomGrowth for task tracking and follow-up • Calendar management software • Email platforms • Video conferencing tools • Presentation software

🏖️ Benefits

• Remote work opportunity • Great Place to Work Certification workplace culture