Executive Assistant – Legal

🔥 27 minutes ago

🌐 Brazil, South Africa – Remote

🇧🇷 Brazil – Remote 🇿🇦 South Africa – Remote

💵 $1.1k - $1.1k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚖️ Legal Assistant

👻 Ghost score 19%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Job Duck

WebsiteLinkedInAll Job Openings

201 - 500 employees

💼 Consulting

📣 Marketing

⚖️ Legal

Consulting • Marketing • Legal

Job Duck is a company specializing in connecting individuals with remote job opportunities for United States-based businesses. The company offers a variety of positions including legal assistants, marketing assistants, executive assistants, and case managers. Job Duck emphasizes helping people build careers by working from home, ensuring a good work-life balance while providing support and resources for career development. The focus is on remote, full-time positions that are well-compensated and offer a range of professional opportunities.

📋 Description

• Balance recurring responsibilities with changing team priorities to support efficient daily operations • Identify and report filing, access, information, and system issues affecting case records • Confirm updates are applied to the correct contacts and matters • Maintain accurate contact records for attorneys, vendors, clients, and other relevant parties • Monitor and process incoming faxes, mailroom items, court filings, and case-related correspondence • Verify redacted documents before distribution • Review documents to identify confidential information requiring redaction • Maintain structured digital filing systems • Respond to time-sensitive requests and assist with administrative assignments • Provide administrative support to attorneys, case managers, and litigation team members • Research and verify attorney information • Update case records as documentation and information become available • Maintain and update case files in Filevine • Route incoming documentation to appropriate case files and team members • Redact Social Security numbers, banking details, insurance payment information, and other sensitive information • Identify incomplete, duplicated, unclear, illegible, or incorrectly filed documents and coordinate follow-up • Process high volumes of digital records accurately and consistently • Review, organize, rename, and file incoming documents and photographs according to established procedures

🎯 Requirements

• Monday to Friday, 8:00 AM to 5:00 PM EST schedule • Previous administrative, executive assistance, legal support, document management, or records management experience • Strong experience organizing, reviewing, renaming, and maintaining high volumes of digital documents • Ability to handle confidential information carefully and follow established privacy and redaction procedures • Ability to manage multiple priorities and respond effectively to time-sensitive requests • Strong written communication, organizational, research, and follow-up abilities • Experience maintaining accurate contact details, case information, and digital filing systems • Ability to identify incomplete, duplicated, unclear, illegible, or incorrectly filed documentation • Experience supporting attorneys, case managers, litigation teams, or other professional services teams is preferred • Required proficiency with Filevine • English language

🏖️ Benefits

• Remote job opportunity • Great Place to Work Certification environment