Executive Financial Assistant I

🔥 1 minute ago

🌐 Honduras, El Salvador, +5 more countries – Remote

🇭🇳 Honduras – Remote 🇸🇻 El Salvador – Remote 🇨🇴 Colombia – Remote 🇨🇱 Chile – Remote 🇦🇷 Argentina – Remote 🇵🇪 Peru – Remote 🇲🇽 Mexico – Remote

💵 $1k - $1.1k / month

⏰ Full Time

🟢 Junior

🟡 Mid-level

💸 Financial Planning and Analysis (FP&A)

🚫👨‍🎓 No degree required

👻 Ghost score 20%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Just posted.
• Jobs at this company usually fill in 21 days.
• 79 open roles for a team of 138.

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Job Duck

WebsiteLinkedInAll Job Openings

201 - 500 employees

💼 Consulting

📣 Marketing

⚖️ Legal

Consulting • Marketing • Legal

Job Duck is a company specializing in connecting individuals with remote job opportunities for United States-based businesses. The company offers a variety of positions including legal assistants, marketing assistants, executive assistants, and case managers. Job Duck emphasizes helping people build careers by working from home, ensuring a good work-life balance while providing support and resources for career development. The focus is on remote, full-time positions that are well-compensated and offer a range of professional opportunities.

📋 Description

• Identify opportunities to improve efficiency, reporting accuracy, and business processes • Maintain financial dashboards, trackers, and reporting tools • Generate, format, and distribute timekeeper, billing, collections, production, accounts receivable, and financial reports • Reconcile cash postings against operating systems and investigate discrepancies • Download data from operational systems into Excel and Google Sheets • Proactively identify outstanding items and follow up with responsible team members • Analyze financial trends, revenue performance, collections, accounts receivable, work in progress, and related financial metrics • Organize, format, and analyze large volumes of financial and operational data • Develop and maintain financial reporting practices and procedures • Support the Finance Chair in achieving revenue and collection objectives • Prepare meeting notes, action items, and follow up communications • Assist with special projects and operational initiatives • Attend weekly finance meetings and firm wide meetings as required • Track assignments, deadlines, action items, and outstanding issues to ensure timely completion • Prepare agendas, meeting materials, reports, presentations, and other business documents • Manage calendars, meetings, appointments, correspondence, and follow up items • Provide comprehensive administrative support to the Finance Chair • Utilize approved AI platforms to improve administrative, financial, research, reporting, and operational workflows

🎯 Requirements

• Bilingual proficiency required • 2-3 years of experience in executive support, finance, billing, accounting, reporting, or administrative operations • Ability to handle highly confidential financial, client, firm, and personnel information • Strong proficiency in Microsoft Excel and Google Sheets is a MUST • Experience working with large datasets and financial reporting • Ability to prepare professional reports, presentations, meeting materials, and executive documentation • Strong written and verbal communication skills • Demonstrated ability to manage multiple priorities and meet deadlines • Comfortable using AI powered tools to improve efficiency and productivity • Ability to work independently while collaborating effectively with cross functional teams • Strong problem solving and research capabilities • Proficiency with Microsoft Excel, Google Sheets, Financial Reporting Software, Database Management Systems, ChatGPT, Claude, Email Platforms, and Calendar Management Tools • English and Spanish languages required

🏖️ Benefits

• Remote job opportunity • Great Place to Work Certification environment • Recruiter guidance throughout the application process

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