Bookings & Accounts Payable Specialist

🕒 August 28

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📝 Accounts Payable

👻 Ghost score 27%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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magentIQ

WebsiteLinkedInAll Job Openings

51 - 200 employees

💼 Consulting

🤖 Artificial Intelligence

🏢 Enterprise

Consulting • Artificial Intelligence • Enterprise

magentIQ is a company that delivers AI + people as-a-service, combining multi-agent AI automation with world-class human talent to help businesses scale, optimize costs, and transform workflows. Founded by experts in AI, automation, and global talent, magentIQ blends human insight and AI-driven agents to deploy the right resource for complex, high-stakes tasks across industries, emphasizing speed, scale, security, and outcome-driven delivery.

📋 Description

• Manage inbound group/block booking enquiries, including weddings, conferences, corporate groups, and tours • Prepare and issue group contracts, rate quotes, and rooming lists • Track deposits, payment schedules, and attrition/cutoff dates for group blocks • Coordinate group logistics with sales, catering/events, and front office teams • Enter and maintain group reservations in booking systems • Communicate with group leaders and agents regarding changes, updates, and final details • Process vendor invoices and match them to purchase orders and/or receiving documents • Code invoices to the correct GL accounts and cost centers • Prepare payment runs, including checks, ACH, and wire transfers • Reconcile vendor statements and resolve discrepancies • Maintain vendor files, payment terms, and contact information • Perform month-end AP close and accrual entries

🎯 Requirements

• 4–6 years of experience across hospitality operations and finance functions, including bookings/reservations, accounts payable, and general office/finance administration • Experience and proficiency using CRM booking systems • Experience and proficiency using SAGE accounting software (pre-requisite) • Strong attention to detail and data-entry accuracy • Ability to manage competing deadlines across two functional areas • Excellent written and verbal communication skills • Comfort working with external clients, group leaders, Controllers, and AP teams • Strong prioritization during peak group-booking periods and month-end AP close • Ability to quickly learn and support areas where additional training may be required

🏖️ Benefits

• Fully remote work from the Philippines • Working hours aligned with UK/US hours • Collaborative, forward-thinking work environment • Continuous growth and career development • Varied work with customers, hotel teams, and finance stakeholders