Executive Assistant, Sr Director

🔥 5 minutes ago

🌐 Italy, Netherlands, +5 more countries – Remote

🇮🇹 Italy – Remote 🇳🇱 Netherlands – Remote 🇩🇰 Denmark – Remote 🇬🇷 Greece – Remote 🇵🇹 Portugal – Remote 🇬🇧 United Kingdom – Remote 🇪🇸 Spain – Remote

💵 €30.4k - €45.6k / year

⏰ Full Time

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

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Medtronic

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1949

🏥 Healthcare

🏭 Manufacturing

⚕️ Healthcare Insurance

Healthcare • Manufacturing • Healthcare Insurance

Medtronic is a global leader in healthcare technology solutions, working to address the most complex and challenging medical conditions. With over 95,000 employees in more than 150 countries, the company is focused on accelerating access to healthcare technologies and advancing inclusion, diversity, and equity in healthcare. Medtronic collaborates closely with healthcare professionals to innovate and optimize treatments and therapies, thus inspiring hope and new possibilities for patients worldwide. The company's commitment to healthcare extends to its focus on impactful solutions and sustainable practices.

📋 Description

• Support the Senior Director CAS Western Europe with administrative and coordination responsibilities • Draft communications including announcements, invitations, Organizational Health Survey results summaries, all-employee communications, and town hall or meeting communications • Manage calendars, meetings, travel, interviews, onboarding, reports, meeting materials, strategic meeting logistics, and process improvements • Manage overall WE CAS and EPT Teams, including recurring meetings, town halls, team communications, strategy documents, action tracking, team building, and community events • Provide administrative support through calendar maintenance, meeting and conference coordination, travel coordination, expense reports, communications, supplies, invoices, purchase orders, meeting minutes, agendas, action tracking, org charts, and email distribution lists • Perform non-routine administrative tasks and support special projects or assignments • Gather, compile, and report information relevant to iOU leader assignments, including Organizational Health Survey analytics and training completion performance • Support process improvement in systems, processes, and communications • Assist with onboarding new direct staff members and contribute to the extended team onboarding program • Manage logistics for quarterly strategic meetings at global sites, including content preparation, catering, AV setup, and venue bookings • Coordinate with HR, TA, and Hiring Leaders to schedule interviews for staff-level department openings • Manage scheduling with internal and external third-party partners, including hospitality venues and transportation/logistics carriers • Report to the Senior Director CAS Western Europe • Travel occasionally

🎯 Requirements

• Associates or Bachelor’s degree or equivalent with 6+ years of administrative support experience • Strong organizational, technical, communication, and influencing skills, written and verbal • Ability to work confidently across all levels of the organization and with external business contacts • Expert working knowledge of Microsoft Office, including Teams, PowerPoint, Word, Excel, and Outlook • Ability to create meeting materials and follow up to ensure content is received on time • Proven experience supporting projects and managing multiple priorities in a dynamic environment • Ability to handle interruptions professionally • Experience working with confidential and trusted information • Strong drive for results, responsiveness, and self-initiative • Ability to quickly learn and handle a wide range of projects, tasks, and issues in new and effective ways • Ability to travel 3 to 4 times per year, approximately 10 to 12 days annually

🏖️ Benefits

• Flexible Work Arrangement • Competitive Salary and flexible Benefits Package • Wide range of benefits, resources, and competitive compensation plans designed to support every career and life stage • Eligibility for the short-term Medtronic Incentive Plan (MIP)

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