HOA Assistant Manager

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🕒 October 22, 2025

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Join OurAssistants

WebsiteLinkedInAll Job Openings

11 - 50 employees

🎯 Recruiter

🤝 B2B

Recruitment • B2B

Join OurAssistants is a remote staffing and virtual assistant services company that connects businesses with hand-vetted, top 1% remote talent. The company focuses on recruiting, onboarding, and providing ongoing support for Virtual Assistants skilled in areas such as property management, real estate support, legal support, finance, engineering, and construction tech, leveraging AI-driven screening and virtual onboarding to reduce time-to-hire and improve retention. Join OurAssistants serves companies across industries seeking scalable, efficient remote teams to handle administrative, specialized, and operational tasks.

📋 Description

• Use the CINC platform to manage HOA violations, collections, and compliance workflows • Track violations, send notices, maintain records, and communicate with homeowners regarding compliance and outstanding dues • Respond to homeowner and board inquiries with professionalism and accuracy • Maintain and update records, reports, and financial logs within the CINC system • Handle scheduling, documentation, and internal coordination for smooth operations • Identify opportunities to improve administrative efficiency and automate repetitive tasks • Prepare and share violation logs, financial summaries, and collection reports • Work closely with HOA managers, board members, and community stakeholders to ensure clear communication and policy adherence • Ensure proper documentation of HOA policies, procedures, and legal compliance

🎯 Requirements

• 12+ years of experience in administrative or property management support, preferably within an HOA environment • Proven experience using CINC software for violations, collections, and compliance • Strong proficiency in the CINC system • Familiarity with Microsoft Office Suite (Excel, Word, Outlook) • Comfortable generating and interpreting HOA-related reports • Must be currently residing in the Philippines or Latin America • Must have a stable internet connection and remote-ready workstation

🏖️ Benefits

• Permanent work-from-home setup • Ongoing training and professional development opportunities • Collaborative and supportive work environment • Competitive salary