Executive Assistant

🕒 October 21, 2025

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Outsourcey

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2024

🤝 B2B

🛍️ eCommerce

B2B • eCommerce • IT outsourcing

Outsourcey is a leading remote staffing agency specializing in connecting businesses with skilled offshore talent. They simplify the outsourcing process for companies ranging from startups to Fortune 500 firms, offering flexible staffing solutions without long-term contracts or setup fees. By leveraging a vast network of qualified professionals, Outsourcey helps clients reduce operational costs while improving efficiency and scalability, ensuring that businesses can effectively meet their project demands across various industries.

📋 Description

• Manage calendars, schedule meetings, and coordinate appointments across multiple time zones. • Prepare correspondence, presentations, and reports as directed by management. • Maintain organised filing systems (digital and physical) for company and client records. • Handle confidential information with discretion and professionalism. • Assist in tracking action items, follow-ups, and project deliverables. • Prepare candidate documentation, interview schedules, and onboarding packs. • Support the recruitment team with updating and maintaining CRM/ATS systems. • Assist in compiling job descriptions, contracts, and offer letters. • Manage general administrative functions such as record keeping, travel bookings, expense tracking, and invoice preparation.

🎯 Requirements

• 2+ years’ experience as an Executive Assistant, Administrative Assistant, or Operations Coordinator (preferably within a recruitment or professional services environment). • Excellent written and verbal communication skills. • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and G-Suite. • Experience using recruitment CRMs/ATS (e.g., Zoho Recruit, Bullhorn, JobAdder, or similar) is an advantage. • Proactive, professional, and motivated, with a positive attitude and strong sense of initiative.

🏖️ Benefits

• Competitive salary • Opportunity to shape the HR function of a rapidly growing BPO. • Work closely with a team of industry leaders who have successfully scaled BPOs in the past. • Career growth and development opportunities.