Real Estate Administration Support

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🕒 October 27, 2025

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Outsourcey

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2024

🤝 B2B

🛍️ eCommerce

B2B • eCommerce • IT outsourcing

Outsourcey is a leading remote staffing agency specializing in connecting businesses with skilled offshore talent. They simplify the outsourcing process for companies ranging from startups to Fortune 500 firms, offering flexible staffing solutions without long-term contracts or setup fees. By leveraging a vast network of qualified professionals, Outsourcey helps clients reduce operational costs while improving efficiency and scalability, ensuring that businesses can effectively meet their project demands across various industries.

📋 Description

• Email & Communication Handling: Monitor and respond to emails, manage correspondence with clients, agents, and vendors, and ensure timely follow-ups on key transactions. • Contract & Transaction Coordination: Draft, review, and complete real estate contracts using provided templates, ensure accuracy, update Dotloop, and maintain organized records for listings and closings. • Bookkeeping & Financial Data Entry: Maintain financial records, update QuickBooks for multiple business divisions, manage spreadsheets for rentals and auto sales, and ensure accurate financial data entry. • Social Media & Web Page Support: Assist with updating auto-publisher for social media, monitor engagement analytics, make web page updates as needed, and manage online directories. • Marketing & Sales Support: Support monthly marketing campaigns for multiple businesses, manage online sales listings (Facebook Marketplace, OfferUp), and respond to customer inquiries and reviews. • Administrative & Office Management: Organize weekly meetings, update calendars, send reminders, manage project workflows, and maintain directories to ensure smooth business operations.

🎯 Requirements

• Real Estate Admin Experience: Minimum 2.5-5 years in a real estate office admin role, preferably with experience in contracts or transaction coordination. • Bookkeeping & Data Entry: At least 1 year of bookkeeping or financial data entry experience, including proficiency in QuickBooks and financial record-keeping. • Attention to Detail & Accuracy: Strong ability to complete contracts, financial records, and administrative tasks meticulously while ensuring compliance with company standards. • Tech-Savvy & Software Proficiency: Experience using QuickBooks, Dotloop, CRMs, project management tools, and other digital platforms to maintain organized records. (ex.Land ID) • Marketing & Social Media Support: Ability to assist in implementing marketing campaigns, updating online listings, and managing social media platforms. • Highly Organized & Self-Motivated: Strong ability to manage workload independently, prioritize tasks effectively, and adapt to evolving company workflows.

🏖️ Benefits

• Competitive salary • Opportunity to shape the HR function of a rapidly growing BPO. • Work closely with a team of industry leaders who have successfully scaled BPOs in the past. • Career growth and development opportunities.