Operations Project Coordinator

🔥 1 minute ago

🇨🇴 Colombia – Remote

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

👷‍♀️ Project Manager

👻 Ghost score 13%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Paired

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

🎯 Recruiter

👥 HR Tech

Consulting • Recruitment • HR Tech

Paired is a strategic talent recruitment company that specializes in connecting businesses with top-tier overseas talent. They streamline the hiring process by recruiting, vetting, and presenting the best candidates for a variety of roles, allowing companies to save significantly on payroll costs. Paired focuses on placing talented individuals in various positions ranging from administrative assistants to executive roles, across diverse fields such as marketing, engineering, and sales. With a commitment to quality and cost-effectiveness, Paired offers a risk-free placement service that guarantees client satisfaction, thereby facilitating global workforce integration for its clients.

📋 Description

• Own wholesale operations day to day, including order processing, payment charging, shipment and inbound creation, and customer service • Create 3PL orders for suppliers, samples, and other needs • Write SOPs to enable handoff to a dedicated coordinator • Follow up with suppliers, compare costs, manage timelines, and build project boards for new products and packaging • Monitor production status and timelines and flag slippage early • Support inventory operations and learn production fundamentals • Own a unified marketing calendar across brands and channels, including website, paid creative, email and SMS, creator and UGC, promotions, and product launches • Work backward from launch dates to coordinate creative, approvals, and builds • Convert strategy into owned tasks, dates, dependencies, and accountable owners • Identify scheduling collisions, duplicate briefs, resource conflicts, and approval blockers • Run weekly reporting on shipped work, slippage, causes, and upcoming risks • Own Notion as the system of record, including structure, templates, and status hygiene • Build and maintain operational systems • Use AI to draft SOPs and briefs, compile reporting, and track outstanding work • Maintain accurate creator and partnership records, contracts, and payments with finance and partnerships teams

🎯 Requirements

• Exceptional organization • 3+ years managing multiple concurrent projects across teams • Operations experience in e-commerce, consumer brands, wholesale, or supply chain • Direct marketing experience, ideally owning or running a marketing calendar across channels • Serious, demonstrable use of AI in own work • Hands-on Notion experience, including building databases and views • Experience working inside a CRM and keeping it clean and current (Folk, HubSpot, Salesforce, Klaviyo, or similar) • Strong follow-through with suppliers, vendors, and teammates • Ability to surface problems early with a recommendation attached • Strong written communication across time zones • Strong English communication skills • Strong Excel and Google Sheets skills • Comfort with Word, PowerPoint, and Google's suite of tools • Wholesale or B2B operations experience, including basic customer service • Familiarity with Shopify, Cin7, Klaviyo, or Figma • Experience with product development or packaging timelines

🏖️ Benefits

• Competitive salary in USD • Flexible working schedule • 100% remote • Long-term career opportunity