Executive Assistant, Bookkeeper – Beverage

Job not on LinkedIn

🔥 1 hour ago

🇵🇭 Philippines – Remote

💵 A$1.8k / month

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Pear Tree.

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Pear Tree is a Melbourne‑born offshore recruitment and hiring services company that connects Australian, US, and UK businesses directly with skilled offshore professionals (primarily from the Philippines) without agency markups. They provide end-to-end hiring support — sourcing, screening, skills assessments, video interviews, reference checks — and offer payroll, Employer‑of‑Record, and compliance assistance plus a six‑month replacement guarantee. Pear Tree recruits across IT, sales & marketing, finance, creative, admin and operations roles, emphasizing cost savings, direct pay to talent, and secure onboarding workflows.

📋 Description

• Reconcile bank, Shopify and company card transactions in Xero daily, match customer receipts to invoices, and follow up missing receipts from card holders • Review and correct coding of supplier invoices processed through Lightyear and maintain supplier coding defaults • Check invoice approvals and support the weekly supplier pay run, including verifying supplier bank details • Reconcile supplier statements against Xero and chase outstanding supplier invoices • Monitor accounts payable and supplier inboxes and respond to payment enquiries within 24 hours, escalating non-standard matters • Perform first-pass checks of staff expense claims against policy • Set up new suppliers and customers, including credit applications, onboarding forms, and ABN and bank detail verification • Review and recode transactions so revenue, costs, intercompany balances and balance sheet items are correctly classified • Check and correct GST coding, escalating queries for review • Provide general executive and administrative support to the leadership team • Compile monthly board packs, prepare agendas, minutes and action trackers, and maintain the board and shareholder document library • Prepare documents for e-signature using DocuSign and follow up signatures • Prepare meeting agendas and supporting materials • Format PowerPoint presentations to a professional standard • Maintain organised digital filing for financial and administrative records • Book travel and coordinate leadership diaries, including capturing itineraries and tax invoices in Xero • Maintain compliance, insurance and contracts registers and send renewal reminders • Provide ad hoc administrative and operational support

🎯 Requirements

• 2 years experience as Executive Assistant with Bookkeeping experience • Hands-on Xero experience (essential) • Experience with Australian GST and BAS-related transaction coding • Experience with AP automation tools (Lightyear or similar) and Shopify reconciliations (highly desirable) • Bank and card reconciliations across multiple entities (desirable) • Experience supporting a board or company secretary: board packs, minutes, registers (desirable) • Demonstrated discretion with confidential board, shareholder and financial information • Willingness to use AI and automation tools to streamline repetitive tasks • Strong Microsoft 365 skills, particularly Excel, PowerPoint, Word and Outlook • Working hours aligned with Sydney business hours, Monday to Friday

🏖️ Benefits

• Sydney business hours, Monday to Friday • Holidays: To follow