Finance & Business Administration Officer

🕒 September 9

🇵🇭 Philippines – Remote

💵 ₱80k - ₱90k / month

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

💸 Financial Planning and Analysis (FP&A)

👻 Ghost score 14%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Pear Tree.

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Pear Tree is a Melbourne‑born offshore recruitment and hiring services company that connects Australian, US, and UK businesses directly with skilled offshore professionals (primarily from the Philippines) without agency markups. They provide end-to-end hiring support — sourcing, screening, skills assessments, video interviews, reference checks — and offer payroll, Employer‑of‑Record, and compliance assistance plus a six‑month replacement guarantee. Pear Tree recruits across IT, sales & marketing, finance, creative, admin and operations roles, emphasizing cost savings, direct pay to talent, and secure onboarding workflows.

📋 Description

• Manage daily bookkeeping, bank reconciliations, and financial records across four separate entities and Xero accounts • Review draft invoices, apply correct coding and tracking categories, and move items to approved status • Oversee Accounts Payable and Accounts Receivable, monitoring overdue invoices and customer payments • Prepare New Zealand GST returns for executive review and approval • Potentially process payroll via Crystal Payroll as operational needs evolve • Track and reconcile job costs across Xero, ServiceM8, and custom Excel schedules • Extract and cross-reference operational data from ServiceM8 where automated syncs are unavailable • Record customer receipts in ServiceM8 and audit contractor rates against invoiced amounts • Verify supplier pricing and resolve cost discrepancies • Allocate revenues and expenses to the correct business entity, job, and tracking category • Produce weekly and monthly management reports and update schedules and tracking models • Provide leadership with visibility into cash flow, payables, receivables, and real-time job costs • Maintain electronic records, database filings, supplier/contractor administrative files, and job documentation • Follow up on missing invoices, receipts, and supporting documentation • Drive process improvements and handle ad-hoc administrative tasks • Bring all accounts fully up to date and assume independent management of day-to-day financial functions

🎯 Requirements

• Proven advanced proficiency in Xero and Microsoft Excel is mandatory • Comprehensive understanding of AP/AR workflows, bank reconciliations, and New Zealand GST requirements • Demonstrated ability to manage multi-company accounts, cross-system reconciliations, and competing priorities simultaneously • Strong experience in job-costing fundamentals and preparing structured management reports • Hands-on experience with ServiceM8 (or similar job management platforms) and Crystal Payroll (or equivalent NZ payroll systems) preferred • Background supporting businesses in construction, roofing, scaffolding, trades, or job-based operational models preferred • Prior experience directly supporting New Zealand-based businesses preferred • Exceptional attention to detail with the drive to investigate discrepancies and ask clarifying questions when data appears inconsistent • Ability to work independently, manage high-volume back-office operations, and hit deadlines without hand-holding • High capacity for multi-tasking, prioritizing workload across four business lines, and maintaining meticulous documentation