Legal Secretary – AU Commercial, Criminal, Property

🕒 June 1

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Pear Tree.

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Pear Tree is a Melbourne‑born offshore recruitment and hiring services company that connects Australian, US, and UK businesses directly with skilled offshore professionals (primarily from the Philippines) without agency markups. They provide end-to-end hiring support — sourcing, screening, skills assessments, video interviews, reference checks — and offer payroll, Employer‑of‑Record, and compliance assistance plus a six‑month replacement guarantee. Pear Tree recruits across IT, sales & marketing, finance, creative, admin and operations roles, emphasizing cost savings, direct pay to talent, and secure onboarding workflows.

📋 Description

• Provide comprehensive secretarial and administrative support to the Principal Solicitor and Practice Manager • Prepare, format, and amend legal documents, correspondence, and contracts, and complete online court applications • Maintain accurate records and document management systems, including matter management • Manage diary, appointment scheduling, and meeting coordination • Handle incoming and outgoing correspondence, emails, and telephone enquiries • Conveyancing & Property Transactions • Assist with residential and commercial conveyancing matters from instruction through to settlement • Prepare conveyancing documentation and contracts • Conduct title, council, and property searches • Liaise with clients, real estate agents, brokers, buyers' agents, and financial institutions • Coordinate settlements and manage post-settlement requirements • Prepare and lodge documents via PEXA • Monitor critical dates and ensure compliance with settlement timelines • Estate Planning Support • Draft and prepare Wills, Enduring Powers of Attorney, and Enduring Guardianship documents • Coordinate execution appointments • Manage client communications throughout the estate planning process • Prepare probate and estate administration documentation where required • Financial Administration • Prepare invoices and trust account requests • Process receipts to clients and assist with accounts payable and receivable • Reconcile client payments and matter-related expenses • Manage financial administration using Xero • Client Service • Act as the first point of contact for clients and stakeholders, delivering a high standard of professional service • Maintain confidentiality and professionalism at all times • Build and maintain strong relationships with referral partners including buyers' agents, mortgage brokers, and real estate professionals

🎯 Requirements

• Minimum 5 years' experience as a Legal Secretary, Legal Assistant, or Conveyancing Secretary • Proven experience supporting solicitors in a busy legal practice • Experience preparing estate planning documents including Wills and Powers of Attorney • Demonstrated ability to manage high-volume legal matters across multiple practice areas • Technical Skills • Advanced proficiency in Smokeball and PEXA • Experience with Xero for financial administration • Advanced proficiency in Microsoft Word, Outlook, Excel, PowerPoint, and Teams • Fast and accurate typing with strong document formatting capabilities • Personal Attributes • Exceptional attention to detail and strong organisational skills • Ability to prioritise competing deadlines in a fast-paced environment • Excellent written and verbal communication skills • Professional presentation with a client-focused approach • Capable of working both independently and collaboratively within a team • High level of discretion and confidentiality in handling sensitive legal and client information