Finance Operations Associate

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Catena

WebsiteLinkedInAll Job Openings

1 - 10 employees

👥 HR Tech

🏢 Enterprise

🎯 Recruiter

HR Tech • Enterprise • Recruitment

Catena, now known as Pearl Talent, is a company that specializes in helping organizations hire top remote talent from overseas, primarily focusing on candidates from the Philippines and Latin America. They offer a rigorous vetting process to ensure they provide highly capable candidates equipped with modern software skills and fluent English proficiency. Pearl Talent provides two main hiring services: Managed Services, which handles compliance, payroll, and training, and Direct Placement for companies that manage hires internally. They focus on long-term retention and quality in their hiring processes, aiming to build high-performing remote teams for a range of industries including healthcare, real estate, and finance.

📋 Description

• Ensure smooth financial and operational workflows that enable fast, confident growth. • Maintain accurate financial records and reports to support leadership decisions. • Drive process improvements that reduce manual work, prevent errors, and scale operational efficiency. • Support payroll, compliance, and contractor management to maintain a seamless talent experience. • Enhance team productivity and cross-functional collaboration through effective use of tools and systems. • Maintain accurate financial records and reconcile accounts across banks, payment platforms, and credit cards. • Prepare and issue invoices, track receivables, and process payments for vendors, contractors, and talent. • Support budgeting, forecasting, and monthly financial reporting for leadership visibility. • Manage compliance documents (W9, W8BEN, tax forms) and ensure accuracy for audits and filings. • Track bonuses, payroll timelines, and SOP adherence to maintain financial consistency. • Identify gaps or bottlenecks in financial and backend workflows. • Implement solutions that improve efficiency and reduce errors. • Standardize templates, trackers, and reporting structures for consistent operations. • Recommend and deploy automation tools where appropriate. • Partner with leadership on special projects and operational initiatives. • Support onboarding of new team members and contractors. • Collaborate with finance, HR, and operations teams to ensure process alignment.

🎯 Requirements

• 2+ years of experience in finance operations, accounting, or workforce analytics. • Proficiency with financial recordkeeping, reconciliations, and reporting. • Experience managing payroll, contractor payments, and compliance documentation. • Strong organizational skills with exceptional attention to detail. • Excellent written and verbal communication in English. • Ability to work independently and thrive in fast-paced, remote environments. • Experience with international finance, multi-currency payments, or remote workforce operations. • Familiarity with workflow automation tools or operational process optimization. • Exposure to startup environments or high-growth companies. • Secondary finance or operational certifications. • QuickBooks, Xero, FreshBooks, Bill.com, Payoneer, Wise, Remote, Deel, Gusto, ADP, Slack, Google Workspace (Docs, Sheets, Drive) • VPNs, softphones (Aircall, RingCentral, Zoom Phone), password managers (1Password, LastPass)

🏖️ Benefits

• Monthly performance bonus • Fully remote, forever • Annual team retreat • Unlimited PTO • Real-world experience in recruitment marketing and sourcing • A behind-the-scenes look at how we connect people with opportunities • A supportive team that values your growth and ideas