Executive Operations Assistant

Job not on LinkedIn

🕒 3 days ago

🇿🇦 South Africa – Remote

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 25%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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RecruitMyMom

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2012

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

RecruitMyMom is a specialist talent agency in South Africa focused on empowering women by providing access to skilled job opportunities. With a commitment to diversity and flexibility, the agency connects professional mothers and independent contractors with employers seeking reliable talent for both full-time and part-time positions across various industries. They offer services including background checks, psychometric testing, and access to a wide range of professions, from virtual assistants to fractional executives.

📋 Description

• Oversee and triage daily inbound email communications • Respond to routine client queries promptly and professionally • Identify, prioritise, and escalate critical client matters to the financial planner • Maintain a structured, organised, and decluttered inbox environment • Coordinate diary scheduling and client appointments • Manage appointment bookings to prevent scheduling conflicts • Maintain a well-structured calendar aligned with business priorities • Generate and dispatch accurate client invoices using Xero • Monitor billing workflows and maintain up-to-date billing records • Conduct professional virtual liaison with clients via email • Manage day-to-day email communications with discretion and confidentiality • Identify administrative bottlenecks and develop workflow improvements • Implement practical administrative improvements to support productivity

🎯 Requirements

• Proven experience delivering executive assistant or virtual assistant support • Hands-on proficiency with Xero for invoicing and billing • Strong technological proficiency with digital workplace and administrative tools • Proven initiative and capability to develop efficient administrative workflows independently • Exceptional written English communication skills suitable for executive client correspondence • Ability to work autonomously and manage daily commitments within an independent contractor capacity • Availability to commit to approximately 2 hours per day

🏖️ Benefits

• Remote work arrangement • Approximately 2 hours per day • Independent contractor engagement

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