Operations & Accounting Virtual Assistant

🕒 March 8

🇦🇺 Australia – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 66%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Remote Office

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2019

💼 Consulting

👥 HR Tech

🎯 Recruiter

Consulting • HR Tech • Recruitment

Remote Office is an end-to-end remote-ops platform that helps Australian businesses find, hire, onboard, pay, and manage global remote teams. The company offers talent acquisition and vetting (including machine-led interviews and technical challenges), virtual HR and compliance support, onboarding, and ongoing team management and strategic consultation to optimize remote team performance. Remote Office operates a SaaS platform and a community of pre-vetted professionals to streamline global hiring while handling legal, payroll, and HR administration.

📋 Description

• Coordinate daily workflow across bookkeeping, payroll, reconciliations and reporting • Structure, assign and track work in ClickUp • Monitor team capacity against client service agreements • Identify and resolve operational bottlenecks • Maintain organised documentation within Google Workspace • Uphold and optimise SOPs, ClickUp dashboards, workflows and templates • Support workflow automation and consistent system usage • Assist the CEO with operational planning and prioritisation • Prepare operational summaries and workload insights • Support internal initiatives and track action items through completion • Conduct preliminary quality checks on reconciliations, coding and workpapers • Monitor scope adherence and flag out-of-scope work • Assist with aged receivables and internal tracking • Step in hands-on to keep deadlines on track • Maintain digital filing systems and oversee licences, subscriptions and system access • Support onboarding of new staff into tools and workflows • Protect confidential client intellectual property

🎯 Requirements

• Experience in an accounting, bookkeeping or management accounting environment • Background in operations, practice management, administrative virtual assistance or executive support within an accounting firm • Strong understanding of Australian bookkeeping fundamentals, including GST, BAS, payroll, super and month-end • Hands-on experience with ClickUp dashboards, workflows and templates • High proficiency in Google Workspace • Experience with Xero, QuickBooks Online and/or MYOB • Strong organisational and time management skills • Systems-oriented mindset with respect for existing frameworks • Ability to operate independently without close supervision • Openness to leveraging automation and AI tools where beneficial

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